Get the free Non Employee Travel Voucher - Princeton University - princeton

PRINCETON UNIVERSITY Treasurer's Office Non Employee Travel Voucher Shaded fields are optional all other information must be provided REQUEST #: PAY TO Name: Today's Date: Address: Destination: Departure:

How to fill out non employee travel voucher

How to fill out a non-employee travel voucher:

1. Start by gathering all the necessary information and documents. This may include the traveler's name, contact information, purpose of travel, dates of travel, destination, and any supporting receipts or documentation.
2. Begin filling out the voucher form by entering the traveler's personal information, such as their full name, address, and contact details.
3. Next, provide details about the purpose of the travel. This could be a business meeting, conference, training, or any other official reason. Include any relevant documentation or approval forms if required.
4. Specify the dates of travel, including both the departure and return dates. Also, note down the number of days spent in each location if applicable.
5. Indicate the destination of the travel. This could be a specific city or multiple cities if the trip involves multiple locations.
6. Enter the expenses incurred during the trip, such as airfare, accommodation, meals, transportation, and any other relevant expenses. Provide detailed receipts or supporting documentation for each expense mentioned.
7. If applicable, mention any advance amounts or reimbursements received prior to filling out the non-employee travel voucher. Ensure that these amounts are deducted from the total reimbursable expenses.
8. Calculate the total amount of expenses incurred by adding up all the individual expenses and deductions. This will determine the amount to be reimbursed.
9. Sign and date the non-employee travel voucher to certify its accuracy and completeness.

Who needs a non-employee travel voucher:

1. Non-employees who have been authorized or hired to travel for official business purposes may need to fill out a non-employee travel voucher. This could include contractors, consultants, guest speakers, or any other individuals who are not regular employees of the organization.
2. Similarly, freelancers, vendors, or suppliers who are required to travel on behalf of the organization may also need to submit a non-employee travel voucher to claim their travel expenses.
3. It is important to check with the organization's travel or finance department to confirm if a non-employee travel voucher is required for specific individuals and situations. The guidelines and procedures may vary depending on the organization's policies and regulations.

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What is non employee travel voucher?

Non employee travel voucher is a form used to reimburse individuals who are not regular employees for their travel expenses.

Who is required to file non employee travel voucher?

Non-employees such as contractors, consultants, volunteers, or guests who incur travel expenses on behalf of an organization are required to file non employee travel voucher.

How to fill out non employee travel voucher?

Non employee travel voucher is usually filled out with the traveler's name, dates of travel, purpose of travel, detailed expenses incurred, and receipts attached for verification.

What is the purpose of non employee travel voucher?

The purpose of non employee travel voucher is to request reimbursement for travel expenses incurred by individuals who are not regular employees of an organization.

What information must be reported on non employee travel voucher?

Information such as traveler's name, dates of travel, purpose of travel, detailed expenses incurred, and receipts attached must be reported on non employee travel voucher.