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OFFICIAL
TOWN COUNCIL MINUTES
Regular Meeting
January 7, 2004,
CALL TO ORDER:
M. Libretto called the meeting to order at 6:30 PM.
ATTENDANCE:
Chairman, M. Libretto, D. St. Pierre, P. Repel, P. Moselle,
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How to fill out town council minutes
How to fill out town council minutes:
01
Start by including the date, time, and location of the town council meeting at the top of the minutes.
02
Begin with a statement of the meeting's purpose, such as "The monthly town council meeting was called to order to discuss various matters concerning the community."
03
Record the names of the council members present and note any absent members.
04
Summarize the main points of discussion and decisions made during the meeting. Use concise and clear language to accurately capture the essence of each agenda item.
05
Include any relevant details or motions that were proposed and voted on. Specify the outcome of each vote.
06
If there are any presentations or reports given during the meeting, briefly summarize their content.
07
Record any public comments or questions that were raised during the meeting.
08
Conclude the minutes by noting the time the meeting was adjourned and include the name and position of the person who adjourned it.
09
Ensure the minutes are reviewed by the council members for accuracy before they are finalized and officially approved.
Who needs town council minutes:
01
The town council itself: The minutes serve as an official record of the decisions made and discussions held during the council meetings. They help council members stay informed and refresh their memories regarding previous meetings.
02
Town administrators and staff: The minutes provide a source of information about the actions taken by the council, which may impact the day-to-day operations of the town.
03
Town residents: The minutes are often made available to the public and can provide transparency and accountability in the decision-making process of the council. Residents can stay informed about the progress and decisions made by the council in the best interest of the community.
04
Historians and researchers: Town council minutes can serve as valuable historical records for future generations, documenting the development and growth of the community, as well as important issues and decisions that were made.
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What is town council minutes?
Town council minutes are official records of the discussions, decisions, and actions taken at town council meetings.
Who is required to file town council minutes?
The town clerk or other designated official is responsible for filing town council minutes.
How to fill out town council minutes?
Town council minutes should include details such as the meeting date, attendees, agenda items, discussions, decisions made, and any actions to be taken.
What is the purpose of town council minutes?
The purpose of town council minutes is to provide a written record of what took place at a council meeting for transparency and accountability.
What information must be reported on town council minutes?
Town council minutes must include information on attendance, agenda items, motions, votes, and any other relevant discussions and actions.
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