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DETERMINATION AND FINDINGS FOR A SOLE SOURCE EXTENSION OF CONTRACT NO: POTO2006C0077 CAPTION: Medicaid Management Information System (MMS) PROPOSED CONTRACTOR: Xerox State Healthcare, LLC PROGRAM
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How to fill out for a sole source

01
Determine if your procurement meets the requirements for a sole source justification.
02
Prepare a written justification that explains why a sole source is necessary.
03
Clearly state the unique qualifications or capabilities of the specific supplier that make them the only suitable option.
04
Include a detailed description of the goods or services required and why they are unique or specialized.
05
Provide documentation to support the sole source decision, such as previous contracts, testimonials, or expert opinions.
06
Obtain any required approvals or signatures from relevant stakeholders or authorities.
07
Submit the completed sole source justification along with the necessary procurement documents and supporting evidence.
08
Review and follow any additional instructions or guidelines provided by the procurement entity.
09
Keep a record of the sole source justification and any related correspondence for future reference or audits.

Who needs for a sole source?

01
Sole source procurement is typically required in situations where there is only one supplier or vendor who can fulfill the specific requirements of a contract or purchase.
02
Entities that may need to use sole source procurement include government agencies, businesses, organizations, or individuals who have determined that no other supplier can meet their needs.
03
This could be due to factors such as proprietary technology, unique expertise, exclusive rights, or a specific supplier being the sole manufacturer or distributor of a certain product or service.
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A sole source is a procurement method used when only one supplier is capable of providing the goods or services required.
Government agencies or organizations that need to purchase goods or services from a specific supplier are required to file for a sole source.
To fill out for a sole source, the requesting agency must provide justification for why only one supplier can meet their needs and follow the specific procurement guidelines set forth by their organization.
The purpose of a sole source is to streamline the procurement process when only one supplier is capable of meeting the requirements, saving time and resources.
Information that must be reported on for a sole source includes the reasoning for selecting the sole supplier, the goods or services being procured, and any relevant contract details.
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