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SUBCONTRACTOR PAYMENT PROCEDURE TO ALL VERIFIED SUBCONTRACTORS: Effective July 1, 2017, we have implemented a solid and professional procedure for processing all payments to Subcontractors. This procedure

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How to fill out subcontractor payment procedure

01

Gather all the necessary documents and information required for subcontractor payment, such as invoices, work completion certificates, and the subcontractor's bank details.

02

Verify the accuracy of the subcontractor's invoices and the work performed by them.

03

Prepare a payment voucher or form with relevant details like subcontractor name, payment amount, invoice number, and payment date.

04

Obtain necessary approvals and signatures from authorized personnel before processing the payment.

05

Enter the subcontractor payment details into the financial system or accounting software.

06

Double-check the entered information to ensure accuracy and completeness.

07

Schedule the payment to be made, either through electronic funds transfer or by issuing a check.

08

Send the payment to the subcontractor along with any supporting documentation or remittance advice.

09

Record the payment made in the subcontractor's account and update the payment status.

10

Retain copies of all relevant documents and maintain proper recordkeeping for future reference and audit purposes.

Who needs subcontractor payment procedure?

01

Construction companies or organizations that engage subcontractors.

02

Companies that frequently outsource specialized tasks or services to subcontractors.

03

Businesses that have contractual agreements with subcontractors for various projects or assignments.

04

Organizations that require a systematic and documented approach to subcontractor payment to ensure compliance and accountability.

05

Companies that want to maintain transparency and efficiency in their subcontractor payment procedures.

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