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179CrossStreet,Suite SanLuisObispo,CA93401 (805)7814472Fax(805)7811291 www.slorta.org BOARD AGENDA Wednesday, January 17, 2018, CITY OF ARROYO GRANDE, CITY COUNCIL CHAMBERS 215 E. Branch Street. Arroyo

How to fill out board agenda - public

How to fill out board agenda - public

1. Start by gathering all the necessary information for the board agenda. This may include reports, presentations, and any other relevant documents.
2. Create a clear and organized outline for the agenda. This can be done by dividing it into sections or topics, and assigning time slots for each item.
3. Include a brief summary or introduction at the beginning of the agenda to provide context for the meeting.
4. List the specific items to be discussed or presented during the meeting. Make sure to include the name of the presenter or responsible person for each item.
5. Allocate time for discussion and decision-making on each agenda item. This will help ensure that all important matters are adequately addressed.
6. Add any necessary attachments or supporting documents to the agenda. These can be referenced in the agenda itself.
7. Proofread the agenda to ensure clarity, accuracy, and completeness. Make any necessary revisions or adjustments before finalizing it.
8. Distribute the board agenda to all relevant participants well in advance of the meeting. This allows them to review the agenda and prepare for the discussion.
9. During the meeting, follow the agenda closely to stay on track and ensure all items are discussed within the allocated time frame.
10. After the meeting, keep a record of the agenda for future reference and follow-up actions.

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8. Board agendas are important for promoting transparency, accountability, and effective decision-making. They help ensure that board meetings are well-structured, focused, and conducted in a timely manner. Additionally, board agendas provide a record of topics discussed, actions taken, and responsibilities assigned during meetings.

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