Get the free New Tenant Condition Report - Backus Properties

New Tenant Condition Report. Address: Please use this form to notify the office of damages or any items that are existing in the property at the time of move in ...

How to fill out new tenant condition report

How to fill out a new tenant condition report:

1. Start by thoroughly inspecting the property. Take note of any existing damages, wear and tear, or maintenance issues in each room, including walls, ceilings, floors, windows, doors, fixtures, and appliances.
2. Use a checklist or a detailed form provided by the landlord or property manager to document the condition of different areas and items in the property. Make sure to be as specific and detailed as possible in your descriptions.
3. Take clear and timestamped photographs or videos of any existing damages or issues to supplement your written observations. This will provide visual evidence of the property's condition before you moved in.
4. If you notice any issues during the inspection that require immediate attention, notify the landlord or property manager promptly and document your communication.
5. When completing the report, ensure all the necessary information is filled out accurately. This typically includes your name, move-in date, and the date and time of the inspection.
6. Note down any missing or broken items, stains, marks, or any other noticeable damage that is not listed on the report. It is important to be thorough and include everything to protect yourself from being held responsible for pre-existing damages.
7. Once you have completed the report, sign and date it. Be sure to keep a copy for yourself and provide a copy to the landlord or property manager within the specified timeframe.
8. Communication is crucial throughout the process. Clarify any questions you have about completing the report with the landlord or property manager to ensure a smooth and accurate completion.

Who needs a new tenant condition report?

1. Landlords or property managers: They need a new tenant condition report to document the condition of the property before a new tenant moves in. This report serves as a benchmark to compare the property's condition at the beginning and end of the tenancy, helping in determining any damages caused during the tenancy.
2. Tenants: A new tenant should also have a copy of the condition report to ensure they are not held responsible for any pre-existing damages when they move out. It is essential for tenants to thoroughly review and document the property's condition to safeguard their interests.

For pdfFiller’s FAQs

What is new tenant condition report?

A new tenant condition report is a document that details the condition of a rental property before a new tenant moves in.

Who is required to file new tenant condition report?

Landlords or property managers are typically required to file a new tenant condition report.

How to fill out new tenant condition report?

To fill out a new tenant condition report, the landlord or property manager must conduct a thorough inspection of the property and document any existing damages or issues.

What is the purpose of new tenant condition report?

The purpose of a new tenant condition report is to provide a record of the property's condition before the new tenant moves in, in order to avoid disputes over damages during the tenancy.

What information must be reported on new tenant condition report?

The new tenant condition report should include details such as the condition of walls, floors, appliances, fixtures, and any existing damages.

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