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CITY OF ROSENBERG REQUEST FOR PROPOSAL RFQ No. 201701 Conversion of Microfilm Due by: May 10, 2017, at 2:00 p.m. NOTICE TO INTERESTED PARTIES: Notice is hereby given that the City of Rosenberg, Texas
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01
Start by gathering all the necessary equipment for the conversion of microfilm, including a microfilm reader, a computer with scanning software, and a scanner.
02
Set up the microfilm reader and connect it to the computer.
03
Load the microfilm onto the microfilm reader and ensure it is threaded properly.
04
Launch the scanning software on the computer and follow the instructions to calibrate the scanner.
05
Once the scanner is properly calibrated, begin scanning each frame of the microfilm by selecting the appropriate settings on the scanning software.
06
Continue scanning until all frames on the microfilm have been digitized.
07
Save the scanned images in a preferred file format and organize them in a logical manner.
08
Review the scanned images to ensure quality and readability.
09
If necessary, perform additional post-processing tasks such as cropping, rotating, or enhancing the scanned images.
10
Transfer the digitized microfilm files to a desired storage location or maintain them in a digital archive for easy access and preservation.

Who needs conversion of microfilm?

01
Various individuals and organizations may require the conversion of microfilm, including:
02
- Libraries and archives seeking to preserve historical documents and records.
03
- Researchers and academics studying historical materials.
04
- Genealogists searching for ancestral records.
05
- Government agencies digitizing or archiving sensitive documents.
06
- Corporations and businesses aiming to digitize important files for easy retrieval and space-saving purposes.
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Conversion of microfilm is the process of digitizing microfilm records into electronic format for easier storage and access.
All organizations or entities that have microfilm records and plan to convert them into electronic format are required to file conversion of microfilm.
Conversion of microfilm forms can typically be filled out online on the relevant government agency's website or submitted through mail.
The purpose of conversion of microfilm is to modernize record-keeping systems, improve accessibility to information, and reduce physical storage space.
The information that must be reported on conversion of microfilm includes details about the organization, the microfilm records being converted, and the method of conversion.
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