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Single/Sole Source Justification and Quotation Evaluation Form Campus departments should follow these instructions to determine how bids are required to be solicited prior to purchasing goods and/or

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How to fill out singlesole source justification and

01

To fill out a single sole source justification, follow these steps:

02

Start by clearly stating the need for a single sole source procurement. Explain why this particular product or service is unique and cannot be obtained from any other source.

03

Provide detailed information about the product or service you are seeking to procure. Include specifications, quantity required, and any other relevant details.

04

Justify the sole source selection by explaining why no other alternatives are available. Include factors such as technical compatibility, past performance, or exclusive rights.

05

Specify the proposed contractor/vendor and provide reasoning behind the selection. Include information about their expertise, track record, and capability to deliver the required product or service.

06

Address any potential concerns or questions that may arise regarding the sole source justification. Anticipate and provide clear and compelling responses to ensure transparency and legitimacy.

07

Obtain necessary approvals and signatures as per your organization's procurement policies and procedures.

08

Keep a record of the single sole source justification for future reference and audit purposes.

Who needs singlesole source justification and?

01

Single sole source justification is often required by organizations when they need to procure a product or service that is available from only one vendor or contractor. It may be necessary in situations where alternative sources are not feasible or when specific criteria like technical compatibility or exclusive rights limit the options.

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What is singlesole source justification and?

Singlesole source justification is a document that explains the reasons why a particular procurement was awarded to a single vendor without competitive bidding.

Who is required to file singlesole source justification and?

The procurement officer or purchasing agent is typically required to file singlesole source justification.

How to fill out singlesole source justification and?

The singlesole source justification must include a description of the goods or services, the reasons for selecting a single vendor, and any supporting documentation.

What is the purpose of singlesole source justification and?

The purpose of singlesole source justification is to demonstrate that the decision to award a contract without competitive bidding was justified.

What information must be reported on singlesole source justification and?

The singlesole source justification must include details about the vendor, the goods or services being procured, and the reasons for selecting a single vendor.

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