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COUNCIL MEETING MINUTES January 23, 2018 9:00 a.m. Call to Order 9:05 Closed Session 2:00 p.m. Open Session Council Chamber 401 Festival Lane Sherwood Park, AB Members Present:Rod Frank, Mayor Robert

How to fill out 905 closed session

How to fill out 905 closed session

1. To fill out a 905 closed session, follow these steps:
2. Start by identifying the purpose of the closed session and make sure it meets the requirements for a closed session as defined by your organization or governing body.
3. Notify all necessary attendees about the closed session, ensuring that they are aware of the date, time, and location of the session.
4. Prepare an agenda for the closed session, outlining the topics to be discussed and any materials or documents that need to be distributed beforehand.
5. Ensure that the meeting space is secure and free from any potential interruptions or breaches of confidentiality.
6. Begin the closed session by stating the purpose and objectives, and remind attendees of the confidential nature of the discussion.
7. Follow the agenda and facilitate the discussion, allowing each participant the opportunity to contribute their insights and opinions.
8. Take detailed minutes of the closed session, capturing key points, decisions, and action items. Make sure these minutes are kept confidential and shared only with authorized individuals.
9. Close the closed session by summarizing the discussion, highlighting any conclusions or actions agreed upon.
10. Follow up with any necessary actions or communication resulting from the closed session, ensuring that appropriate confidentiality is maintained.
11. Note: It's important to comply with any legal or regulatory requirements regarding closed sessions, such as record-keeping or reporting obligations.

Who needs 905 closed session?

1. Various individuals or groups may need a 905 closed session, depending on the context and purpose. Some examples include:
2. - Boards of directors or executive committees of organizations, when discussing sensitive matters like employee terminations, legal issues, or strategic planning.
3. - Government bodies or legislative committees, when dealing with classified information or confidential matters of national interest.
4. - Legal proceedings or arbitration panels, when deliberating on contentious or private matters that require strict confidentiality.
5. - Professional associations or regulatory bodies, when assessing disciplinary actions or reviewing confidential member information.
6. Ultimately, anyone who needs to discuss and address matters that require a high level of privacy and confidentiality may benefit from a 905 closed session. The specific requirements may vary based on local laws, organizational policies, or governing regulations.

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What is 905 closed session?

905 closed session is a form that must be filed by certain public entities in Illinois to report closed meeting minutes.

Who is required to file 905 closed session?

Local public bodies such as city councils, school boards, and village boards are required to file 905 closed session.

How to fill out 905 closed session?

You can fill out 905 closed session by providing information on the closed meeting minutes, including the date, location, members present, and a general description of the matters discussed.

What is the purpose of 905 closed session?

The purpose of 905 closed session is to provide transparency and accountability for closed meetings held by public bodies.

What information must be reported on 905 closed session?

The information to be reported on 905 closed session includes the date, time, location of closed meeting, members present, a general description of matters discussed, and the exceptions to the Open Meetings Act that allowed for the closed session.