Get the free Arizona Western College P-Card Application - azwestern

Arizona Western College P-Card Application Applicant Name: As you want it to appear on the card. Last 5 SSN: Work Ext: Department Budget Code: P-Card Type: Purchasing: Travel: Club/Declining: Limit

How to fill out arizona western college p-card

How to fill out Arizona Western College P-Card:

1. Fill out the top section of the P-Card form with your personal information such as your name, department, and contact information.
2. Indicate the date and the transaction number or the cardholder number in the designated fields.
3. Specify the vendor name and address in the appropriate sections.
4. Clearly state the purpose of the purchase in the description field. Provide as much detail as necessary to accurately describe the items or services being purchased.
5. Enter the quantity and unit price for each item being purchased in the designated columns.
6. Calculate the total amount for each line item by multiplying the quantity by the unit price and enter the result in the subtotal column.
7. Add up all the subtotals to calculate the total amount of the purchase.
8. Enter any applicable taxes or fees in the respective fields.
9. If required, provide any additional comments or explanations related to the purchase in the comments section.
10. Sign and date the form to certify that the information provided is accurate and that the purchase complies with the college's policies and procedures.

Who needs Arizona Western College P-Card:

1. Faculty Members: Professors, instructors, and other academic staff who may need to make purchases on behalf of the college for research materials, office supplies, or other work-related items.
2. Administrative Staff: Employees who handle purchasing responsibilities for various departments or units within the college.
3. Student Organizations: Recognized student clubs or organizations that are authorized to make purchases for events, supplies, or other club activities through the college P-card program.
4. Other College Personnel: Individuals authorized by Arizona Western College, such as maintenance staff or personnel responsible for purchasing goods or services needed to support college operations.

Please note that the specific eligibility requirements and authorization procedures for obtaining an Arizona Western College P-Card may vary. It is recommended to contact the college's procurement or financial services department for more information on who is eligible to apply for and use the P-Card.

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What is arizona western college p-card?

The Arizona Western College p-card is a purchasing card used by authorized employees to make small, day-to-day purchases on behalf of the college.

Who is required to file arizona western college p-card?

Certain employees who have been authorized and trained to use the p-card are required to file Arizona Western College p-card transactions.

How to fill out arizona western college p-card?

To fill out an Arizona Western College p-card, employees must log all transactions including date, merchant, amount, and purpose of purchase.

What is the purpose of arizona western college p-card?

The purpose of the Arizona Western College p-card is to allow for convenient and efficient purchasing of small items without having to go through the traditional procurement process.

What information must be reported on arizona western college p-card?

Employees must report the date of the transaction, the merchant, the amount spent, and the purpose of the purchase on the Arizona Western College p-card.