Get the free Reporting Questionable Ethical Behavior Form - prsa

HOW TO REPORT QUESTIONABLE ETHICAL PERFORMANCE Use this form to provide ethics case study material to the PSA Board of Ethics & Professional Standards (BEDS) based on questionable ethical performances

How to fill out reporting questionable ethical behavior

Who needs to report questionable ethical behavior?

Any individual who witnesses or becomes aware of questionable ethical behavior should report it. This includes employees, contractors, clients, customers, and even the general public.

How to fill out a report on questionable ethical behavior:

1. Start by gathering all the relevant information regarding the incident. This may include the date, time, location, and individuals involved. It's important to be as detailed and accurate as possible.
2. Identify the type of questionable ethical behavior that occurred. This could range from acts of discrimination and harassment to fraud, bribery, conflicts of interest, or other misconduct. Understanding the nature of the behavior will help determine the appropriate course of action.
3. Use a formal reporting channel or procedure provided by your organization. Many companies have specific protocols in place for reporting ethical concerns. This may involve filling out an incident report form, contacting a designated ethics hotline, or informing a supervisor or manager. Follow these guidelines to ensure your report is properly documented and addressed.
4. Clearly and objectively describe the questionable ethical behavior in your report. Include specific details, such as what was witnessed or experienced, who was involved, and any supporting evidence, if available. Be factual and avoid speculation or assumptions.
5. If applicable, provide any additional information or context that may be relevant to the incident. This could include any policies or regulations that were violated, any conversations or correspondence related to the behavior, or any potential witnesses who can corroborate the report.
6. Ensure confidentiality and anonymity, if desired. Many reporting channels allow individuals to make anonymous reports to protect their identity and prevent retaliation. If you prefer to remain anonymous, follow the designated procedures and provide only the necessary information to investigate the incident effectively.
7. Submit the report to the appropriate entity or individual within your organization. This may be an ethics officer, human resources department, legal counsel, or a designated committee responsible for handling such reports. Follow any instructions provided and keep a copy of the report for your records.
8. Cooperate with any subsequent investigations or inquiries into the questionable ethical behavior. Provide any additional information, statements, or evidence when requested. However, it is important to respect the confidentiality and privacy of all parties involved during the investigation process.
9. Follow up on the progress and outcome of the report, if possible. Some organizations may provide feedback or updates on the investigation and any actions taken as a result of the report. If you are not notified, it may be appropriate to reach out to the appropriate contact person to inquire about the status of your report.

Remember, reporting questionable ethical behavior is an important step in upholding integrity and maintaining ethical standards within any organization. By taking action, you are playing an active role in promoting a safe, fair, and transparent working environment.

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