Get the free annual general meeting proxy form - CPRS Ottawa

The Canadian Public Relations Society of OttawaGatineauANNUAL GENERAL MEETING PROXY FORM For Thursday, May 12, 2016, PROXY APPOINTMENT I, being a Voting Member of CARS OttawaGatineau hereby appoint

How to fill out annual general meeting proxy

How to fill out annual general meeting proxy

1. Begin by reading and understanding the proxy form or document provided by the organization holding the Annual General Meeting (AGM). It will outline the specific instructions and details required for filling out the proxy.
2. Fill in your personal information accurately, including your full name, address, and contact details. Verify that the information matches the records held by the organization.
3. Indicate if you are a shareholder or a member of the organization, as this may affect your eligibility to vote through proxy.
4. Carefully review the agenda or items up for vote at the AGM. This will usually be listed on the proxy form or in an accompanying notice. Select the candidate or option you wish to vote for on each item.
5. If the proxy form allows it, you can also provide voting instructions on any additional matters that may come up during the meeting. Use your best judgment or consult with other shareholders or members if needed.
6. Once you have completed the proxy form, sign and date it. This is crucial to validate your authorization and ensure that it is counted as a legitimate proxy.
7. Deliver the completed proxy form to the organization by the specified deadline. This may involve mailing, scanning and emailing, or submitting it through an online platform provided by the organization.
8. Keep a copy of the proxy form for your records. This will serve as proof of your vote and participation in the AGM, especially if any discrepancies or challenges arise later.
9. If you are unsure about any aspect of filling out the proxy or have questions, contact the organization's designated point of contact or the company secretary for clarification. They should be able to provide guidance and assistance.

Who needs annual general meeting proxy?

1. Any individual who is unable to attend an Annual General Meeting (AGM) in person but still wishes to have a voice and vote in its proceedings may need an annual general meeting proxy. This includes shareholders, members, or representatives of organizations who have been granted the right to vote or participate in the AGM.
2. People who have conflicting schedules, geographical constraints, illness, or other reasons preventing them from attending the AGM physically can use a proxy to ensure their interests are represented and their votes are counted. It also applies to those who trust another individual to vote on their behalf, particularly if they have a personal or professional relationship with that proxy.

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