Get the free SOLE SOURCE REQUEST FORM - Weber School District - weber k12 ut

Purchasing Department SOLE SOURCE REQUEST FORM Sole Source Procurement is appropriate only if a purchase requirement is reasonably available from a single supplier or if it otherwise qualifies under

How to fill out sole source request form

How to fill out sole source request form:

1. Start by carefully reading the instructions provided on the form. These instructions will guide you on the specific information and supporting documents you need to provide.
2. Begin by filling out the basic details such as your name, contact information, and the date of the request. Ensure that all information is accurate and up to date.
3. Next, provide information about your company or organization, including its name, address, and any relevant identification numbers.
4. Clearly state the purpose and description of the goods or services that you are seeking as a sole source. Explain why these goods or services cannot be obtained from any other source.
5. Provide a detailed justification for the sole source request. This should include a description of any unique features or specifications required, and why these cannot be fulfilled by alternative suppliers.
6. Include any relevant supporting documents that validate your need for a sole source request. This may include quotes or estimates from other suppliers, statements from experts, or any other relevant evidence.
7. If applicable, include any previous history or relationship with the supplier you intend to use as a sole source. This can help strengthen your case for why they are the only feasible option.
8. Finally, review the completed form thoroughly to ensure that all the required information has been provided accurately. Make any necessary corrections before submitting the form.

Who needs sole source request form:

1. Companies or organizations that require goods or services not readily available from multiple suppliers may need to fill out a sole source request form.
2. Government agencies or entities that are subject to specific procurement rules and regulations may also require a sole source request form for certain purchases.
3. Organizations that have established preferred supplier relationships or long-standing partnerships may use a sole source request form to justify why they are not seeking alternative suppliers.

In conclusion, filling out a sole source request form involves providing detailed information about the goods or services sought, justifying why alternative sources are not feasible, and submitting any necessary supporting documents. It is important to carefully follow the instructions provided on the form and ensure that all information is accurate and complete.

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What is sole source request form?

The sole source request form is a document used to request approval for purchasing goods or services from a single, pre-determined supplier without competitive bidding.

Who is required to file sole source request form?

Any individual or department within an organization that wishes to purchase goods or services without competitive bidding may be required to file a sole source request form.

How to fill out sole source request form?

To fill out a sole source request form, the requester must provide detailed justification for why the purchase must be made from a single supplier, as well as any supporting documentation.

What is the purpose of sole source request form?

The purpose of the sole source request form is to ensure that purchases made without competitive bidding are necessary, justified, and in the best interest of the organization.

What information must be reported on sole source request form?

The sole source request form must include the name of the supplier, a detailed description of the goods or services to be purchased, the total cost, and the reason why the purchase must be made from a single supplier.