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SOLE SOURCE JUSTIFICATION AND APPROVAL (J&A) FORM SOLE SOURCE PURCHASES ARE NOT PERMITTED EXCEPT WHEN CLEARLY AND THOROUGHLY JUSTIFIED.1. 2. Requested By:Department:Prepared By : Date:Estimated contract

How to fill out sole source justification and

How to fill out sole source justification and

1. To fill out a sole source justification, follow these steps:
2. Begin by stating the purpose and need for the sole source procurement. Explain why alternative sources are not feasible or cannot meet the requirements.
3. Provide a detailed description of the goods or services required.
4. Include information about the potential suppliers or contractors that were considered prior to determining that a sole source procurement is necessary.
5. Justify why the selected supplier or contractor is the only viable option for fulfilling the procurement needs.
6. Include any supporting documentation, such as market research or previous performance records, to strengthen the justification.
7. Clearly state the estimated cost or price of the procurement.
8. Obtain necessary approvals from the organization or department responsible for procurement.
9. Review and revise the justification as needed to ensure accuracy and compliance with regulations.
10. Submit the completed sole source justification to the appropriate authority for review and final approval.

Who needs sole source justification and?

1. Sole source justification is needed by organizations or departments that have a specific procurement requirement which can only be fulfilled by a single supplier or contractor.
2. It may be required when there is a sole supplier or contractor who possesses unique expertise, proprietary technology, or exclusive rights to a product or service.
3. Government agencies, academic institutions, and certain industries often require sole source justifications when they cannot find suitable alternatives or competitive bidding is not feasible.
4. It is important to consult the organization's procurement policies and regulations to determine when sole source justification is required.

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What is sole source justification and?

Sole source justification is the documentation required to explain why a particular vendor or supplier is the only one capable of providing the goods or services needed by an organization.

Who is required to file sole source justification and?

The procurement department or purchasing team is typically required to file sole source justification.

How to fill out sole source justification and?

Sole source justification should include detailed reasoning as to why the particular vendor is the only option, along with any supporting documentation.

What is the purpose of sole source justification and?

The purpose of sole source justification is to ensure transparency and accountability in the procurement process, as well as to justify why a competitive bidding process was not used.

What information must be reported on sole source justification and?

The justification should include the vendor's name, the goods or services being provided, the reasoning for selecting this vendor, and any relevant pricing or contract details.