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Procurement Division Public Services Building 2051 Keen Road Oregon City, OR 97045 (503) 7425444 (Office) REQUEST FOR QUOTES (RFQ) #201783 Issue Date: September 28, 2017, Project Name: Quote Due Date/Time:
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How to fill out request for quotes rfq

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How to fill out request for quotes rfq

01
Identify the product or service you need: Before filling out the request for quotes (RFQ), make sure you have a clear understanding of the product or service you are seeking.
02
Research potential suppliers: Look for reputable suppliers in the industry who can fulfill your requirements. Consider factors such as quality, price, delivery time, and customer reviews.
03
Gather essential information: Prepare a detailed description of the product or service, including specifications, quantity needed, any specific certifications required, and delivery location.
04
Create the RFQ document: Use a standard RFQ template or create your own. Include your company information, the RFQ number, a clear description of the requirements, and any other relevant details. You may also specify the deadline for submitting quotes.
05
Send the RFQ to potential suppliers: Distribute the RFQ document to the selected suppliers through email or an online sourcing platform. Ensure that all important information is provided and clearly visible.
06
Review and compare quotes: Once you start receiving quotes, carefully evaluate them based on factors like price, lead time, quality, payment terms, and supplier reputation. Compare the quotes to identify the most suitable supplier for your needs.
07
Negotiate and finalize the deal: If necessary, engage in negotiations with the suppliers to reach a mutually beneficial agreement. Clarify any uncertainties or discrepancies before finalizing the deal.
08
Award the contract: Select the supplier that meets your requirements and convey your decision to them. Issue a purchase order or contract to formalize the agreement.
09
Monitor performance and provide feedback: After the contract is awarded, closely monitor the supplier's performance to ensure they meet the agreed-upon terms. Provide feedback and review their performance periodically to maintain a good working relationship.

Who needs request for quotes rfq?

01
Request for Quotes (RFQ) is relevant for businesses or organizations that need to procure goods or services from external suppliers. It is commonly used in industries such as manufacturing, construction, IT, transportation, healthcare, and many others. RFQs are particularly useful when a company wants to compare prices, evaluate supplier capabilities, and select the most suitable vendor for their requirements. Both small and large companies can benefit from using RFQs to streamline their procurement process and make informed purchasing decisions.
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Request for Quotes (RFQ) is a document used in procurement to invite suppliers to submit a quote for the supply of goods or services.
Procurement managers or officers are usually required to file request for quotes (RFQ).
To fill out a request for quotes (RFQ), one must include details about the goods or services required, deadlines, specifications, and terms and conditions.
The purpose of a request for quotes (RFQ) is to gather competitive bids from suppliers in order to select the best offer for the procurement of goods or services.
Request for quotes (RFQ) must include details about the goods or services required, quantities, delivery dates, payment terms, and any specific requirements.
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