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Document Scanning Project Spec. Checklist Document/File FormatSizeOffice Documents/Records A Double sided B % Double sidedA4 (8 1/2 × 11)A3 (11 × 17)Large Documents C Sized Size E Size Roll Stock

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How to fill out document scanning project spec

01

Start by gathering all the necessary documents that need to be scanned.

02

Determine the purpose of the document scanning project and list down the specific requirements and objectives.

03

Define the scanning format and resolution needed for the scanned documents.

04

Specify the file naming convention and folder structure for the scanned documents.

05

Determine the desired output format for the scanned documents, such as PDF or JPEG.

06

Decide on the level of indexing and metadata that needs to be associated with the scanned documents.

07

Identify any special instructions or considerations for handling different types of documents, such as fragile or oversized materials.

08

Determine the timeline and deadline for completing the document scanning project.

09

Assign responsible individuals or teams for each step of the scanning process.

10

Review and finalize the document scanning project specification before proceeding with the actual scanning process.

Who needs document scanning project spec?

01

Document management companies

02

Archival institutions

03

Government agencies

04

Legal firms

05

Research organizations

06

Businesses with extensive paper-based records

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What is document scanning project spec?

The document scanning project spec outlines the detailed requirements and specifications for a document scanning project.

Who is required to file document scanning project spec?

The project manager or team responsible for overseeing the document scanning project is required to file the project spec.

How to fill out document scanning project spec?

The document scanning project spec should be filled out by detailing the project scope, objectives, deliverables, timeline, and budget.

What is the purpose of document scanning project spec?

The purpose of the document scanning project spec is to clearly define the scope and requirements of the document scanning project to ensure successful completion.

What information must be reported on document scanning project spec?

The document scanning project spec must include project goals, scope, timeline, budget, resources, and potential risks.

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