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CHRISTIAN AID KENYA P. O Box 1386400800 NairobiPREQUALIFICATION OF SUPPLIERS FOR SUPPLY OF GOODS & SERVICES FOR THE YEARS 2019 & 2020Contents 1. PREQUALIFICATION INSTRUCTIONS ......................................................................................41.1

How to fill out prequalification of suppliers for

How to fill out prequalification of suppliers for

1. Start by gathering all the necessary information about your suppliers, such as their contact details, business information, and previous experience.
2. Create a prequalification form or questionnaire that includes relevant questions about the supplier's capabilities, financial stability, quality control processes, and compliance with legal and ethical standards.
3. Clearly communicate the purpose and importance of prequalification to your suppliers, and provide them with the necessary instructions and guidelines for filling out the form.
4. Make the prequalification process easily accessible to your suppliers, whether through an online platform, email submission, or physical copies.
5. Review the submitted prequalification forms and evaluate the suppliers based on their responses and supporting documentation.
6. Verify the provided information through background checks, reference checks, site visits, and any other necessary means.
7. Make informed decisions based on the prequalification results, considering factors like the supplier's capabilities, compliance record, financial stability, and overall suitability for your organization's needs.
8. Periodically update and reassess the prequalification criteria to ensure the ongoing suitability and relevance of your suppliers.
9. Communicate the prequalification outcomes to the suppliers, informing them of their successful qualification or any areas for improvement.
10. Maintain a comprehensive record of the prequalification process and outcomes for future reference and auditing purposes.

Who needs prequalification of suppliers for?

1. Prequalification of suppliers is beneficial for various organizations and industries, including:
2. - Companies that rely heavily on supplier inputs for their production or service delivery.
3. - Government agencies and public sector organizations that go through competitive bidding processes for procurement.
4. - Construction companies and contractors who subcontract work to various suppliers.
5. - Organizations operating in regulated industries where compliance and risk management are crucial.
6. - Organizations with a focus on sustainable sourcing and ethical business practices.
7. - Any organization that wants to ensure the quality, reliability, and suitability of their suppliers.

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What is prequalification of suppliers for?

Prequalification of suppliers is for evaluating and selecting potential suppliers based on their qualifications and capabilities before entering into a contract.

Who is required to file prequalification of suppliers for?

The procurement department or team is typically required to file prequalification of suppliers.

How to fill out prequalification of suppliers for?

Prequalification of suppliers can be filled out by providing information about the supplier's experience, capabilities, financial stability, and other relevant criteria.

What is the purpose of prequalification of suppliers for?

The purpose of prequalification of suppliers is to ensure that only qualified and reliable suppliers are considered for contracts, leading to better outcomes for the organization.

What information must be reported on prequalification of suppliers for?

Information such as company background, financial statements, past performance, capabilities, and references may be required to be reported on prequalification of suppliers.