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PORTAGE COUNTY WISCONSIN #201748 PAGE 1 OF 15REQUEST FOR BID (ROB) FOR Parks Department Overhead Garage Door & Operator Replacements BID #201748 Issued by: Portage County Purchasing Department All

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How to fill out request for bid rfb

01

To fill out a request for bid (RFB), follow these steps:

02

Begin by gathering all the necessary information about your project, including specifications, requirements, and any supporting documents.

03

Research potential vendors or suppliers who may be interested in bidding on your project.

04

Create a clear and detailed description of the project, including the scope of work, timeline, and any specific deliverables or expectations.

05

Develop a list of evaluation criteria to score and compare the bids you will receive.

06

Prepare the RFB document using a standard format, including a cover letter, scope of work, terms and conditions, evaluation criteria, and any attachments.

07

Include a deadline for bid submissions and provide instructions on how potential vendors can submit their bids.

08

Distribute the RFB to the selected vendors or suppliers, either through email, mail, or an online platform.

09

Set up a pre-bid meeting or conference call to address any questions or concerns from potential bidders.

10

Collect and review the bids received based on the evaluation criteria established.

11

Evaluate and compare the bids based on factors such as cost, quality, experience, and reputation.

12

Select the winning bid and notify the chosen vendor or supplier.

13

Negotiate the terms and conditions with the selected vendor if necessary.

14

Award the contract to the chosen vendor and proceed with any required documentation and agreements.

15

Communicate with the unsuccessful bidders and provide feedback if requested.

16

Monitor the progress of the project and ensure that the chosen vendor meets all contractual obligations.

17

Keep records of the entire bidding process for future reference and analysis.

Who needs request for bid rfb?

01

Any organization or individual that requires goods, services, or construction work may need a request for bid (RFB). This could include government agencies, companies, non-profit organizations, educational institutions, and individuals who are undertaking a project or purchasing significant items. The RFB allows these entities to solicit competitive bids from potential vendors or suppliers to ensure they receive the best quality and value for their needs.

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