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PROPRIETARY PURCHASE JUSTIFICATION From This questionnaire has been designed to assist faculty and staff in relating information necessary in the processing of proprietary orders for one product,

How to fill out proprietary purchase justification form

How to fill out proprietary purchase justification form:

1. Start by entering your personal information, such as your name, job title, and department.
2. Next, provide the details of the proposed purchase, including the item or service description, quantity, and cost.
3. Describe the purpose or need for the purchase. Explain why it is necessary and how it will benefit your work or the organization.
4. Identify any existing alternatives or solutions that have been considered and explain why the proposed purchase is the best option.
5. Provide a breakdown of the budget, including any potential savings or cost efficiencies that can be achieved through the purchase.
6. Address any potential risks or challenges associated with the purchase and explain how they will be mitigated.
7. Indicate any additional supporting documentation that is required to accompany the justification form, such as vendor quotes or testimonials.
8. Seek approval from the relevant authority or department before submitting the form.

Who needs proprietary purchase justification form:

1. Employees who need to make a purchase that exceeds the organization's predefined budget limits.
2. Individuals who are seeking approval for a purchase that involves proprietary or exclusive products or services.
3. Departments or teams that require specialized equipment, technologies, or solutions that are not readily available through standard procurement processes.
4. Individuals who need to present a strong case for a purchase that may be considered unconventional or out of the ordinary.

Overall, the proprietary purchase justification form is essential for individuals or departments who need to justify and gain approval for purchases that deviate from established procurement protocols or involve unique and proprietary products or services.

For pdfFiller’s FAQs

What is proprietary purchase justification form?

The proprietary purchase justification form is a document used to explain the reasons for purchasing a specific product or service from a sole source vendor.

Who is required to file proprietary purchase justification form?

Any department or individual within an organization that wishes to make a purchase from a sole source vendor may be required to file a proprietary purchase justification form.

How to fill out proprietary purchase justification form?

To fill out a proprietary purchase justification form, one must provide detailed information about the product or service being purchased, the reasons for choosing a sole source vendor, and any other relevant details.

What is the purpose of proprietary purchase justification form?

The purpose of the proprietary purchase justification form is to ensure transparency and accountability in the procurement process, as well as to demonstrate that the decision to purchase from a sole source vendor was justified.

What information must be reported on proprietary purchase justification form?

The proprietary purchase justification form typically requires information such as the name of the vendor, the description of the product or service, the price, the reasons for choosing a sole source vendor, and any other relevant details.

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