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DEPARTMENT OF THE TREASURY DIVISION OF REVENUE AND ENTERPRISE SERVICES RECORDS MANAGEMENT SERVICESDamaged Records Disposal Certification TO: State Records Committee FROM: DATE: SUBJECT:I hereby certify
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How to fill out damaged records disposal certification

01
Step 1: Obtain a damaged records disposal certification form from the appropriate governing body.
02
Step 2: Fill in the date of disposal and the reason for disposal on the form.
03
Step 3: Provide details of the damaged records, such as their nature and quantity.
04
Step 4: Include any relevant supporting documentation, such as photographs or incident reports.
05
Step 5: Submit the filled-out form to the governing body for review and approval.
06
Step 6: Upon approval, properly dispose of the damaged records according to the guidelines provided.
07
Step 7: Keep a copy of the certification form for your records.

Who needs damaged records disposal certification?

01
Organizations or individuals who have damaged records that need to be officially disposed of through a recognized process.
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Damaged records disposal certification is a document that verifies the proper disposal of records that have been damaged beyond use.
Any entity or individual that handles sensitive information and is required to comply with data protection regulations may be required to file damaged records disposal certification.
To fill out damaged records disposal certification, one must provide information about the damaged records, the method of disposal, and certify that the disposal was conducted according to regulations.
The purpose of damaged records disposal certification is to ensure that sensitive information is properly disposed of to prevent unauthorized access and protect privacy.
The damaged records disposal certification must include details about the damaged records, the date and method of disposal, and the individual responsible for overseeing the disposal process.
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