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Conference Travel Reimbursement Request Form UID#: Last Name: First Name:Option:Advisor: Did you use a Caltech Card? Yes No If yes, the name of administrator who will be completing travel report?
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How to fill out conference travel reimbursement request
How to fill out conference travel reimbursement request
01
Step 1: Gather all required documents such as receipts, invoices, and boarding passes related to your conference travel.
02
Step 2: Open the conference travel reimbursement request form on your company's intranet or obtain a physical copy from your HR department.
03
Step 3: Provide personal information like your name, employee ID, and contact details at the top of the form.
04
Step 4: Fill in the details of your conference travel, including the purpose, destination, dates, and duration of the trip.
05
Step 5: Attach all relevant supporting documents to validate your expenses, making sure they are legible and clear.
06
Step 6: Calculate and itemize your expenses, including transportation costs, accommodation fees, meal expenses, registration fees, and other applicable expenses.
07
Step 7: Verify that you have included all necessary information and signatures before submitting the form.
08
Step 8: Submit the conference travel reimbursement request to the HR department or the designated authority for processing.
09
Step 9: Keep a copy of the submitted request for your records.
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Step 10: Wait for the reimbursement to be processed. Once approved, the reimbursement amount should be credited to your designated bank account or issued via check.
Who needs conference travel reimbursement request?
01
Employees who have attended a conference and need to claim reimbursement for their travel expenses.
02
This request is applicable to individuals who have the approval to attend conferences based on their job roles and responsibilities.
03
Employees who have incurred eligible expenses while attending a conference on behalf of their company.
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What is conference travel reimbursement request?
Conference travel reimbursement request is a form used to request reimbursement for expenses incurred while attending a conference.
Who is required to file conference travel reimbursement request?
All employees who have attended a conference and incurred expenses are required to file a conference travel reimbursement request.
How to fill out conference travel reimbursement request?
To fill out the conference travel reimbursement request, employees need to provide details of the expenses incurred, including receipts, dates, and amounts.
What is the purpose of conference travel reimbursement request?
The purpose of conference travel reimbursement request is to ensure that employees are reimbursed for expenses they have incurred while attending a conference for work purposes.
What information must be reported on conference travel reimbursement request?
Information such as dates of travel, expenses incurred, receipts, and the purpose of the conference must be reported on the conference travel reimbursement request.
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