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PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners)PROCUREMENT OF JANITORIAL SERVICES FOR PRO ARMS & Misgovernment of the Republic of the Philippines Fourth Edition December 2010Preface

How to fill out procurement of janitorial services

How to fill out procurement of janitorial services

1. Determine the scope of janitorial services needed, including the frequency of cleaning, areas to be cleaned, and any specific requirements or tasks.
2. Develop a list of specifications and performance standards for the janitorial services, such as cleaning methods, equipment to be used, and quality expectations.
3. Prepare a Request for Proposals (RFP) or a Request for Quotations (RFQ) document, clearly outlining the procurement process, evaluation criteria, and deadline for submissions.
4. Distribute the RFP or RFQ to potential suppliers, either through direct invitation or public advertisement.
5. Collect and evaluate the proposals or quotes received, considering factors such as cost, experience, references, and adherence to specifications.
6. Conduct interviews or site visits with shortlisted suppliers to assess their capabilities and suitability for the job.
7. Perform a thorough background check on the selected supplier, including verification of licenses, insurance, and financial stability.
8. Negotiate and finalize a contract with the chosen supplier, clearly specifying the services to be provided, pricing, payment terms, and any applicable terms and conditions.
9. Establish a system for monitoring and managing the performance of the janitorial services provider, including regular inspections, feedback mechanisms, and quality control measures.
10. Periodically review and evaluate the performance of the janitorial services provider, addressing any issues or concerns that arise and making necessary adjustments to the contract or supplier relationship.

Who needs procurement of janitorial services?

1. Various organizations and establishments can benefit from procuring janitorial services, including:
2. - Office buildings
3. - Educational institutions
4. - Healthcare facilities
5. - Retail stores and shopping malls
6. - Government agencies
7. - Hospitality industry (hotels, resorts, restaurants)
8. - Manufacturing and industrial facilities
9. - Residential complexes and property management companies
10. Basically, any entity that requires regular cleaning and maintenance of their premises can utilize janitorial services through the procurement process.

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What is procurement of janitorial services?

Procurement of janitorial services is the process of obtaining or purchasing cleaning services for a facility or office space.

Who is required to file procurement of janitorial services?

Typically, the facility manager or the person in charge of maintenance is responsible for filing procurement of janitorial services.

How to fill out procurement of janitorial services?

To fill out procurement of janitorial services, one must provide details about the cleaning services needed, budget constraints, and any specific requirements.

What is the purpose of procurement of janitorial services?

The purpose of procurement of janitorial services is to ensure that a facility is properly maintained and cleaned on a regular basis.

What information must be reported on procurement of janitorial services?

Information such as the scope of work, price quotes, service agreements, and contact details of the cleaning company must be reported on procurement of janitorial services.