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MINUTES OF REGULAR MEETING ONDAM COUNTY PLANNING AND ZONING COMMISSION Tuesday, October 23, 2007, At 9:00 a.m., local time on the above date, this meeting of the Old ham County Planning and Zoning
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How to fill out minutes of regular meeting
How to fill out minutes of a regular meeting:
01
Start by including the name of the organization or group holding the meeting, along with the date, time, and location of the meeting.
02
Record the names of individuals in attendance, including both members and guests.
03
Document any apologies or absences from members who were unable to attend the meeting.
04
Write a brief summary of the main topics discussed during the meeting. Include key points, decisions made, and any action items assigned to individuals.
05
Use clear and concise language to record the discussion accurately. Avoid including personal opinions or unnecessary details.
06
Include any presentations or reports given during the meeting, along with the names of the presenters.
07
Note any important deadlines or timelines mentioned during the meeting.
08
If there were any votes taken, record the motion, who made it, and the outcome. Include the number of votes in favor, against, or abstentions.
09
Include any announcements or updates provided during the meeting, such as upcoming events or important information for members.
10
End the minutes with the time of adjournment and the date of the next meeting, if applicable.
Who needs minutes of regular meeting?
01
Organizations and groups holding regular meetings, such as businesses, nonprofit organizations, or committees, need minutes to document the proceedings and decisions made during the meeting.
02
Members of the organization or group who were unable to attend the meeting can refer to the minutes to stay informed about the discussions and outcomes.
03
Minutes can also serve as a record for legal purposes and future reference, helping to ensure transparency and accountability within the organization.
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What is minutes of regular meeting?
Minutes of regular meeting are a formal written record of what was discussed, decided, and action items assigned during a meeting.
Who is required to file minutes of regular meeting?
The person responsible for taking minutes, usually the secretary or designated individual, is required to file minutes of regular meeting.
How to fill out minutes of regular meeting?
Minutes of regular meeting should include the date, time, location, attendees, agenda items, discussions, decisions made, action items, and any voting results.
What is the purpose of minutes of regular meeting?
The purpose of minutes of regular meeting is to provide an official record of the meeting proceedings, decisions, and actions taken for future reference and accountability.
What information must be reported on minutes of regular meeting?
Information such as the date, time, location, attendees, agenda items, discussions, decisions made, action items assigned, and any voting results must be reported on minutes of regular meeting.
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