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Page 1 of 1City of Anaheim Office of the City Clerk 200 S Anaheim Blvd Suite 217 Anaheim, CA 92805 (714) 7655166 fax (714) 7654105 www.anaheim.netRequest for Public RecordsSTEP 1: COMPLETE all fields
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Collect all the relevant information and records that can be identified as personally identifiable information (PII). This includes names, addresses, Social Security numbers, email addresses, etc.
02
Create a clear and concise description of each identifiable record. This can be done by including specific details such as the type of information collected, the purpose of collecting it, how it will be used, and who will have access to it.
03
Ensure that the description is accurate, up-to-date, and easily understandable by individuals who may come into contact with the identifiable records.
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Review and revise the description periodically to reflect any changes in the collection, use, or disclosure of identifiable records.
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Make sure to comply with any applicable laws and regulations regarding the protection and disclosure of personally identifiable information.
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Train employees or individuals who handle identifiable records on how to properly fill out and maintain the description of these records.
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Keep a record of the completed and updated description of identifiable records for reference and documentation purposes.

Who needs describe identifiable records in?

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Organizations, businesses, and institutions that collect and handle personally identifiable information (PII) need to fill out describe identifiable records. This includes government agencies, healthcare providers, financial institutions, educational institutions, and any other entity that collects personal information from individuals.
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Describe identifiable records is a process of documenting and detailing information about specific records or data that can be easily identified and distinguished from others.
Individuals or organizations that handle sensitive or personal information are required to file describe identifiable records.
To fill out describe identifiable records, you need to provide detailed information about the records, including their content, origin, and any relevant metadata.
The purpose of describe identifiable records is to ensure transparency, accountability, and compliance with data protection regulations by accurately identifying and documenting sensitive records.
Information such as the type of data, source of the data, use of the data, and any security measures in place must be reported on describe identifiable records.
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