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Emergency Purchase Justification Form
An emergency purchase or contract is necessitated in accordance with MRS 45A.095, by an unexpected event
where the delay required to adhere to the competitive
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How to fill out emergency purchase justification form
How to fill out emergency purchase justification form
01
Step 1: Start by providing your personal information such as name, contact details, and department.
02
Step 2: Clearly state the purpose and the urgency of the purchase.
03
Step 3: Specify the item or service you need to purchase and provide a detailed description.
04
Step 4: Justify why the purchase needs to be made on an emergency basis, explaining any potential risks or consequences of not making the purchase immediately.
05
Step 5: Include any supporting documentation or evidence that can validate the urgency of the purchase, such as quotes, invoices, or expert opinions.
06
Step 6: Indicate the estimated cost of the purchase and any available budget or funding source.
07
Step 7: Sign and date the form to acknowledge the accuracy of the information provided.
08
Step 8: Submit the completed form to the appropriate department or authority for review and approval.
Who needs emergency purchase justification form?
01
Anyone within an organization who requires an immediate purchase that falls outside the usual procurement procedures and requires justification for the urgency.
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What is emergency purchase justification form?
Emergency purchase justification form is a document used to explain the reasons behind an urgent purchase.
Who is required to file emergency purchase justification form?
Anyone in an organization who is responsible for making emergency purchases may be required to file the form.
How to fill out emergency purchase justification form?
To fill out the form, one must provide detailed information about the situation that necessitated the emergency purchase.
What is the purpose of emergency purchase justification form?
The purpose of the form is to ensure transparency and accountability in emergency purchases.
What information must be reported on emergency purchase justification form?
Information such as the reason for the emergency purchase, the vendor selected, and the cost of the purchase must be reported on the form.
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