Get the free Declaration of Extenuating Circumstances - Queen's University

Student Name (Print) Student Number Declaration of Extenuating CircumstancesFill out 2 copies of this form and bring both to the course coordinator with supporting documentation (if required). In

How to fill out declaration of extenuating circumstances

How to fill out declaration of extenuating circumstances

1. Start by stating your personal information, such as your full name, contact details, and the purpose of the declaration. Make sure to include the date as well.
2. Clearly explain the circumstances that prevented you from fulfilling certain obligations or meeting certain deadlines. Be specific and provide any supporting documentation if available.
3. Offer a detailed account of the extenuating circumstances, including dates, events, and any relevant information. It is essential to provide as much information as possible to support your claim.
4. Describe the impact of the circumstances on your ability to complete the required tasks. Explain how they affected your performance or prevented you from acting in a certain way.
5. Include any steps you took to mitigate the effects of the circumstances or attempt to fulfill your obligations despite the challenges. Specify any alternative actions you took or any assistance you sought.
6. Conclude the declaration by reaffirming your commitment to fulfilling your responsibilities once the extenuating circumstances have been resolved. Express your willingness to provide any additional information if required.
7. Sign and date the declaration, and make sure to keep a copy for your records.
8. Submit the filled-out declaration of extenuating circumstances to the appropriate authority or institution as per their guidelines.

Who needs declaration of extenuating circumstances?

1. A declaration of extenuating circumstances may be needed by individuals who have faced unexpected or unavoidable situations that have affected their ability to fulfill certain obligations or meet certain deadlines.
2. This can include students facing personal or medical emergencies, individuals unable to complete work assignments due to unforeseen circumstances, or anyone who needs to formally document a situation beyond their control that affected their performance or actions.
3. The specific requirements and circumstances under which a declaration of extenuating circumstances is necessary may vary depending on the institution, organization, or situation. It is best to consult the guidelines or requirements provided by the relevant authority to determine if a declaration is needed and what should be included.

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