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CERTIFICATE OF RECORDS DESTRUCTIONRecords Analysis Section 800 E. Broad St., Richmond VA 23219 (804) 6923600(Form RM3 January 2013)This form documents the destruction of public records in accordance
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How to fill out certificate of records destruction

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Start by gathering all the necessary information and documents related to the records that need to be destroyed.
02
Review the guidelines and requirements set by your organization or the governing authority for the certificate of record destruction.
03
Create a new document or use a pre-designed certificate template. Include the necessary details such as the date of destruction, description of the records, and the reason for destruction.
04
Fill out the certificate of record destruction by following the provided sections or fields. Provide accurate and complete information.
05
Double-check all the information to ensure correctness and accuracy. Make sure you have the required signatures and authorizations.
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Save a copy of the completed certificate for your records and submit the original copy to the designated authority or department responsible for record destruction.
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Keep a record of the certificate and its submission for future reference and auditing purposes.

Who needs certificate of records destruction?

01
Various organizations and individuals may need a certificate of records destruction to comply with legal or regulatory requirements. This includes businesses, government agencies, educational institutions, healthcare facilities, and any entity that handles sensitive or confidential information. Additionally, individuals who wish to destroy their personal or private records may also require a certificate of records destruction as proof of proper disposal.
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Certificate of records destruction is a document that verifies the proper destruction of records or documents containing sensitive information.
Businesses, organizations, or individuals who have destroyed sensitive records must file a certificate of records destruction.
To fill out a certificate of records destruction, one must include details such as the type of records destroyed, the method of destruction, and the date of destruction.
The purpose of a certificate of records destruction is to provide proof that sensitive information has been properly destroyed in accordance with regulations.
Information such as the type of records destroyed, the method of destruction, the date of destruction, and the signature of the individual responsible for the destruction must be reported on the certificate of records destruction.
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