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PHILIPPINE BIDDING DOCUMENTS
(As Harmonized with Development Partners)Procurement of
GOODS
Government of the Republic of the Philippines Fourth Edition
December 2010Preface
These Philippine Bidding
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How to fill out procurement of goods
How to fill out procurement of goods
01
Start by gathering all the necessary information about the goods that need to be procured, such as the quantity, specifications, and budget.
02
Determine the type of procurement method that will be used, whether it's through a bidding process, direct negotiation, or pre-approved suppliers.
03
Create a procurement request or purchase order document, including all the required details of the goods and any special instructions or terms and conditions.
04
Distribute the procurement request to potential suppliers or vendors, either through an online platform or manually sending out the document.
05
Evaluate and compare the received proposals or quotes from different suppliers based on factors like price, quality, delivery time, and reputation.
06
Select the most suitable supplier based on the evaluation results and negotiate the final terms of the procurement, including pricing, delivery schedule, and any additional requirements.
07
Prepare the procurement contract or agreement and ensure all the agreed-upon terms and conditions are included.
08
Once the contract is finalized, create a purchase order or release the agreed-upon procurement to the selected supplier.
09
Monitor the procurement process, including the delivery of goods, quality inspection, and invoice verification.
10
Close the procurement process by reviewing the supplier's performance and making any necessary payments or settlements.
11
Keep records of the procurement process for future reference and auditing purposes.
Who needs procurement of goods?
01
Procurement of goods is needed by various entities, including:
02
- Businesses and organizations that require materials, equipment, or supplies for their operations.
03
- Government agencies or public institutions sourcing goods for public projects or services.
04
- Non-profit organizations and charities that need goods for their programs or initiatives.
05
- Individuals or households purchasing goods for personal use, such as groceries or household items.
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What is procurement of goods?
Procurement of goods is the process of acquiring products or items from suppliers or vendors.
Who is required to file procurement of goods?
Government agencies, businesses, or organizations that purchase goods from suppliers are required to file procurement of goods.
How to fill out procurement of goods?
Procurement of goods is usually filled out by providing information such as the name of supplier, description of goods, quantity purchased, and cost.
What is the purpose of procurement of goods?
The purpose of procurement of goods is to keep track of purchases, ensure transparency, and comply with regulations.
What information must be reported on procurement of goods?
Information such as supplier name, goods description, quantity, cost, and date of purchase must be reported on procurement of goods.
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