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Columns Community Services District Parks & Recreation Department 9355 E, Stockton Blvd., Suite 185 Elk Grove, CA 95624TO: DATE: Bid Manager: Project Manager: Bid Due Date:REQUEST FOR WRITTEN BIDS

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How to fill out request for written bids

01

Determine the specifications and requirements for the project or goods you need.

02

Identify the potential suppliers or contractors who can fulfill your requirements.

03

Prepare a clear and detailed request for written bids document.

04

Include necessary information such as project description, delivery timeline, quantity required, quality standards, terms and conditions, and evaluation criteria.

05

Specify the deadline for bid submission.

06

Distribute the request for written bids to the identified suppliers or contractors.

07

Answer any clarifications or questions from bidders promptly.

08

Evaluate the received bids based on the predetermined evaluation criteria.

09

Select the winning bidder or negotiate further if needed.

10

Notify all bidders about the outcome of the bid process.

11

Follow any applicable legal procedures and regulations regarding the bid process.

12

Document and retain all relevant records for future reference.

Who needs request for written bids?

01

Request for written bids is typically needed by organizations or individuals who require goods or services from suppliers or contractors.

02

It is commonly used in procurement processes, construction projects, consulting services, and any other situation where competitive bidding is desired or required.

03

Government agencies, businesses, non-profit organizations, and individuals can all use request for written bids to solicit offers and compare them before making a decision.

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