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PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners)Procurement of GOODS Government of the Republic of the PhilippinesFifth Edition August 2016Preface These Philippine Bidding Documents

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How to fill out procurement of goods

01

Begin by identifying the goods that need to be procured.

02

Research and identify potential suppliers who can provide the required goods.

03

Create a procurement plan that outlines the timeline, budget, and specifications for the goods.

04

Issue a request for quotation (RFQ) to potential suppliers, detailing the requirements and asking for pricing information.

05

Evaluate the received quotations based on factors like cost, quality, and delivery time.

06

Select the most suitable supplier and negotiate the terms and conditions of the procurement.

07

Prepare a purchase order that includes all the necessary details and send it to the selected supplier.

08

Monitor the procurement process to ensure timely delivery and adherence to the agreed terms.

09

Receive and inspect the procured goods to ensure they meet the specified quality standards.

10

Carry out the necessary documentation and payment processes to complete the procurement.

Who needs procurement of goods?

01

Businesses that require goods for their operations

02

Government agencies and organizations that need supplies for various projects

03

Non-profit organizations that require goods for their humanitarian activities

04

Individuals who want to purchase goods for personal use

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What is procurement of goods?

Procurement of goods is the process of acquiring goods or services from external sources.

Who is required to file procurement of goods?

Any individual or organization involved in purchasing goods or services is required to file procurement of goods.

How to fill out procurement of goods?

Procurement of goods can be filled out by providing details about the goods or services purchased, the supplier information, and the cost of the procurement.

What is the purpose of procurement of goods?

The purpose of procurement of goods is to ensure transparency, accountability, and efficiency in the purchasing process.

What information must be reported on procurement of goods?

Information such as the description of the goods or services purchased, the supplier name and contact information, the date of purchase, and the total cost must be reported on procurement of goods.

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