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MINUTES OF THE BOARD OF ALDERMEN TOWN OF KERNERSVILLE, N.C. REGULAR MEETING 7:00 P.M. MAY 6, 2014, The Board of Aldermen of the Town of Kernersville met in regular session at 7:00 p.m. on the above
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How to fill out approval of minutes for:

01
Review the minutes: Start by thoroughly reviewing the minutes of the meeting. Ensure that all the important points, decisions, and actions are accurately recorded.
02
Identify any errors or omissions: If you notice any errors or omissions in the minutes, make necessary corrections or additions. It is crucial to have accurate minutes to reflect the true discussions and outcomes of the meeting.
03
Obtain supporting documents: Collect any supporting documents or materials discussed during the meeting. These may include presentations, reports, or any other important information that was referenced or shared.
04
Confirm attendee list: Verify the attendee list to make sure it accurately reflects who was present at the meeting. If there are any discrepancies, correct them.
05
Make necessary annotations: If there were amendments or additional discussions during the meeting, make sure to annotate these changes in the minutes. These annotations can clarify any modifications made to the original discussions or decisions.
06
Seek approval from the chairperson: Once you have reviewed and made the necessary changes, seek approval from the chairperson or the person who chaired the meeting. They hold the authority to approve the minutes.

Who needs approval of minutes for:

01
The chairperson or meeting leader: The chairperson of the meeting is responsible for approving the minutes. They ensure that the minutes accurately reflect the discussions and decisions made during the meeting.
02
Attendees of the meeting: The attendees of the meeting also need to approve the minutes to ensure that their comments and inputs are correctly incorporated. Approving the minutes confirms that they are in agreement with the documented information.
03
Stakeholders or higher authorities: In some cases, stakeholders or higher authorities may request to review and approve the minutes. This ensures transparency and accountability for the decisions made during the meeting.
Overall, the approval of minutes is crucial for maintaining an accurate record of meetings, ensuring accountability, and providing a reference for future discussions and actions.
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The approval of minutes is to confirm that the meeting minutes accurately reflect what was discussed and decided during the meeting.
Typically, the secretary of the organization or the person responsible for taking meeting minutes is required to file the approval of minutes.
Approval of minutes is usually done by having the minutes reviewed by all meeting attendees and then officially approved during a subsequent meeting.
The purpose of approval of minutes is to provide a record of decisions made during a meeting and to ensure transparency and accountability.
The approval of minutes should include the date and location of the meeting, list of attendees, summary of discussions, decisions made, and any action items.
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