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RECORD OF PROCESSING ACTIVITIES BY THE INTERNATIONAL METEOR ORGANIZATION, INTERNATIONAL NONPROFIT ORGANIZATION UNDER BELGIAN LAW, REGISTRATION NUMBER 0441.894.089, OFFICIAL SEAT JOSEF MATTHEESSENSSTRAAT

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How to fill out record of processing activities

01

Start by gathering all relevant information about the processing activities that your organization performs.

02

Identify the purpose and legal basis for each processing activity.

03

Document the categories of data subjects and personal data that are involved in each processing activity.

04

Determine the recipients or categories of recipients to whom the personal data may be disclosed.

05

Assess whether any personal data transfers to third countries or international organizations are involved.

06

Define the retention periods for the personal data in each processing activity.

07

Establish and document the security measures in place to protect the personal data.

08

Document any data protection impact assessments that have been performed for high-risk processing activities.

09

Keep the record of processing activities up to date and review it regularly.

10

Make the record of processing activities accessible to supervisory authorities upon request.

Who needs record of processing activities?

01

Organizations who process personal data as part of their business activities need a record of processing activities.

02

This includes both data controllers and data processors who are subject to data protection laws, such as the General Data Protection Regulation (GDPR).

03

The record of processing activities helps organizations demonstrate compliance with their data protection obligations.

04

It also provides transparency and accountability in relation to the processing activities performed.

05

Supervisory authorities may request access to the record of processing activities in order to assess compliance with data protection laws.

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What is record of processing activities?

Record of processing activities is a documented overview of all the processing activities that an organization carries out with personal data.

Who is required to file record of processing activities?

Organizations that process personal data are required to file record of processing activities.

How to fill out record of processing activities?

Record of processing activities can be filled out by documenting all processing activities, purposes of processing, categories of data subjects, categories of personal data, recipients of personal data, and any international data transfers.

What is the purpose of record of processing activities?

The purpose of record of processing activities is to increase transparency and accountability regarding the processing of personal data.

What information must be reported on record of processing activities?

Information such as purposes of processing, categories of data subjects, categories of personal data, recipients of personal data, and any international data transfers must be reported on record of processing activities.

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