Get the free Born Digital Legal Deposit Policies and Practices - IFLA Library - library ifla

Submitted on: 15.09.2017 Satellite Meeting: Relying on News Media. Long Term Preservation and Perspectives for Our Collective Memory Date: 16 18 August 2017 Location: Schsische Landesbibliothek Starts

How to fill out born digital legal deposit

How to fill out born digital legal deposit

1. To fill out the born digital legal deposit form, follow these steps:
2. Start by gathering all the relevant digital materials that need to be deposited. This can include documents, images, videos, audio files, and other digital assets.
3. Organize the digital materials in a logical and structured manner. Create folders or directories to separate different types of files or categories.
4. Ensure that the file formats are suitable for long-term preservation. Use standard and widely-accepted formats that are less likely to become obsolete.
5. Check the file sizes and compress or optimize them if necessary. Large files may take longer to transfer and may also consume more storage space.
6. Fill out the digital deposit form provided by the relevant legal deposit institution. Provide accurate information about the deposited materials, such as title, description, creator, and copyright information.
7. Attach the digital files to the form or provide instructions for accessing the files stored in a separate location.
8. Submit the completed form and digital files to the designated legal deposit institution. Follow their instructions for submission, which could be through physical storage media or online transfer.
9. Keep a copy of the submitted form and files for your records, as proof of the deposit.
10. Depending on the legal deposit requirements, you may need to periodically update or add to the deposited materials as new content becomes available.
11. Stay informed about any changes or updates to the legal deposit policies and procedures to ensure ongoing compliance.
12. Remember to consult the specific legal deposit guidelines of your country or region for precise instructions on how to fill out the born digital legal deposit.

Who needs born digital legal deposit?

1. Born digital legal deposit is typically required by national or regional libraries, archives, or institutions responsible for the preservation of cultural heritage.
2. It is important for these institutions to collect and preserve digital materials to ensure that valuable information, media, and content are not lost or forgotten over time.
3. Researchers, scholars, historians, and the general public also benefit from born digital legal deposit, as it provides access to a wide range of curated digital resources for educational, cultural, and research purposes.
4. It helps to safeguard digital heritage, facilitate research and discovery, and ensure that future generations have access to the digital records of our time.

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What is born digital legal deposit?

Born digital legal deposit is the process of submitting digital materials to a designated library or archive for preservation and access.

Who is required to file born digital legal deposit?

Publishers, online content creators, and institutions that produce digital content are typically required to file born digital legal deposit.

How to fill out born digital legal deposit?

Born digital legal deposit is usually filled out online through a designated portal provided by the library or archive.

What is the purpose of born digital legal deposit?

The purpose of born digital legal deposit is to preserve digital materials for future generations and ensure long-term access to important cultural and intellectual works.

What information must be reported on born digital legal deposit?

The information that must be reported on born digital legal deposit typically includes metadata about the digital material, such as title, author, date of creation, and file format.