Get the free sole source justification request form - CNM

Section 131128NMSA1978 (being Laws 1984, Chapter 65, Section 101, as amended) Subsection E required by NM to post on local public body website. SOLE SOURCE JUSTIFICATION REQUEST FORM Instructions:

How to fill out sole source justification request

How to fill out sole source justification request

1. Start by providing a clear and concise justification for why the procurement needs to be done through sole source.
2. Clearly state the unique qualifications or capabilities of the desired supplier that make them the only viable option.
3. Include supporting documentation such as market research, previous experience with the supplier, or technical specifications that demonstrate the need for sole source procurement.
4. Clearly outline the specific goods or services required, including quantities, delivery timelines, and any other relevant details.
5. Describe any efforts made to identify alternative suppliers and explain why they were deemed unsuitable.
6. Provide a cost analysis that compares the proposed sole source supplier with any alternative options considered, demonstrating that sole source procurement is the most cost-effective solution.
7. Include relevant approval signatures and any additional information required by your organization's procurement process.
8. Review the justification request carefully before submitting to ensure all necessary information is included and that it aligns with your organization's procurement policies.

Who needs sole source justification request?

1. Sole source justification request is typically required by organizations or government agencies that need to make a procurement without going through a competitive bidding process.
2. It may be necessary when there is only one supplier capable of providing the required goods or services, or when using an alternative supplier would result in prolonged delays, increased costs, or inferior quality.
3. The need for sole source justification can vary depending on the specific procurement policies and regulations of the organization or agency involved.

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What is sole source justification request?

Sole source justification request is a document that explains why a particular purchase must be made from a specific vendor without going through the competitive bidding process.

Who is required to file sole source justification request?

The purchasing department or individual responsible for procurement is usually required to file the sole source justification request.

How to fill out sole source justification request?

To fill out a sole source justification request, the requester must provide detailed information about the product or service, the vendor, and the reasons why competitive bidding is not feasible.

What is the purpose of sole source justification request?

The purpose of sole source justification request is to justify why a purchase must be made from a specific vendor without going through the competitive bidding process.

What information must be reported on sole source justification request?

The sole source justification request must include details about the product or service, the vendor, the reasoning for selecting the vendor, and any other relevant information.