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Chapter VI: Other Than Full and Open Competition (OFAC) SOP Attachment 4: Single Source Justification for SAP under $150KJUSTIFICATION FOR SINGLE SOURCE AWARDS LAW FAR 13.1061 (OVER MICROPURCHASE

How to fill out justification for single source

How to fill out justification for single source

1. Start by providing background information about the single source procurement, such as why it is necessary and why it cannot be obtained from multiple sources.
2. Clearly state the objectives and requirements of the procurement, outlining the specific goods or services that are needed and the expected outcomes.
3. Explain why the selected single source is the most suitable and qualified supplier to meet the stated objectives and requirements.
4. Provide details about any previous experience or successful collaborations with the chosen single source supplier, highlighting their track record of delivering high-quality goods or services.
5. Address any potential concerns or risks associated with the single source procurement, explaining how they will be mitigated or managed effectively.
6. Include a cost analysis to demonstrate that the single source procurement is cost-effective and provides value for money.
7. Justify any timeframe constraints or urgent need for the procurement, explaining why it cannot be delayed or obtained from alternative sources.
8. Finally, provide any additional supporting documentation or evidence to strengthen the justification for single source procurement.

Who needs justification for single source?

1. Justification for single source procurement may be required in various situations, including:
2. - Government agencies or public organizations needing to explain why they selected a specific supplier without conducting a competitive bidding process.
3. - Emergency situations where there is an urgent need for goods or services and there is not enough time to go through the usual procurement procedures.
4. - Unique or specialized goods or services that can only be provided by a particular supplier, making it necessary to justify the use of single source procurement.
5. - Instances where previous collaborations with a specific supplier have been successful and repeat procurement is deemed appropriate after evaluating alternate options.

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What is justification for single source?

Justification for single source is a document that explains the reasoning behind selecting a single supplier or contractor without a competitive bidding process.

Who is required to file justification for single source?

The contracting officer or procurement department is usually required to file the justification for single source.

How to fill out justification for single source?

To fill out a justification for single source, one must provide a detailed explanation of why a competitive bidding process was not feasible or appropriate.

What is the purpose of justification for single source?

The purpose of justification for single source is to demonstrate that selecting a single supplier or contractor was necessary and in the best interest of the organization.

What information must be reported on justification for single source?

The justification for single source should include the description of the goods or services needed, the rationale for selecting a single source, and any alternative options considered.