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STATE OF HAWAII DEPARTMENT OF DEFENSE OFFICE OF THE ADJUTANT GENERAL 3949 DIAMOND HEAD ROAD, HONOLULU, HAWAII 968164495 POLICY DIRECTIVE 2004130 April 2004SUBJECT: PREPARATION OF PAYROLL AND PER DIEM
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To fill out the preparation of payroll, follow these steps:
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- Gather all necessary employee information, such as their full name, social security number, and employment details.
03
- Calculate the employee's gross pay based on their salary or hourly rate and the number of hours worked.
04
- Deduct any applicable taxes, such as federal, state, and local taxes.
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- Subtract other deductions, such as insurance premiums or retirement contributions.
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- Calculate the net pay by subtracting the total deductions from the gross pay.
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- Prepare the payroll for each employee individually and ensure accuracy.
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- Generate payslips or pay stubs that clearly display the employee's gross and net pay, as well as all deductions.
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- Keep proper records and documentation of the payroll process.
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- Remit necessary taxes and payments to the respective government agencies.
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- Perform regular audits and reviews to ensure compliance with employment and taxation laws.

Who needs preparation of payroll and?

01
Preparation of payroll is needed by:
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- Employers or business owners who have employees and need to calculate and distribute their salaries or wages.
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- Human resources departments responsible for managing employee compensation and payroll processes.
04
- Accountants or bookkeepers who handle financial records and ensure accurate payroll calculations.
05
- Government agencies or tax authorities who require payroll information for tax compliance and reporting.
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- Employees who need transparent and accurate information about their earnings, deductions, and tax withholdings.
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- Auditors or compliance officers who review payroll processes and ensure adherence to legal and regulatory requirements.
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Preparation of payroll involves calculating and processing the payment of wages and salaries to employees.
Employers are required to file preparation of payroll for their employees.
Preparation of payroll can be filled out manually or using payroll software, by entering employee work hours, rates, deductions, and other relevant information.
The purpose of preparation of payroll is to ensure employees are paid accurately and timely for their work.
Information such as employee name, hours worked, rate of pay, deductions, and net pay must be reported on preparation of payroll.
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