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SECTION 3
ADMINISTRATIVE GUIDE
CHARLOTTE HOUSING AUTHORITY
Finance Administration Division
Procurement Contract Development
400 East Boulevard
Charlotte, North Carolina 28203
April 14, 2009,
Rev:
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How to fill out procurement contract development
How to fill out procurement contract development
01
Review the procurement contract template or previous contracts to understand the required information and format.
02
Gather all the relevant information, including the names and contact details of the parties involved, the scope of work or products to be procured, the delivery and payment terms, and any specific terms or conditions agreed upon.
03
Start filling out the contract by entering the correct names and contact details of the parties in the designated sections.
04
Clearly specify the scope of work or products to be procured, including any specifications or technical requirements.
05
Define the delivery terms, such as the date and location of delivery, transportation responsibilities, and any applicable penalties for late delivery.
06
Determine the payment terms, including the total contract price, payment schedule, and any applicable taxes or fees.
07
Include any additional terms or conditions that are mutually agreed upon, such as warranties, intellectual property rights, or dispute resolution mechanisms.
08
Review the completed contract to ensure all information is accurate and consistent.
09
Have both parties involved in the contract sign and date the document to signify their agreement and acceptance.
10
Keep a copy of the signed contract for future reference and ensure all parties involved receive a copy.
Who needs procurement contract development?
01
Procurement contract development is needed by organizations or individuals involved in the process of procuring goods or services from suppliers or vendors.
02
This can include businesses, government agencies, non-profit organizations, educational institutions, and individuals who engage in procurement activities.
03
Procurement contract development ensures that the terms and conditions of the procurement are properly documented and legally binding, protecting the rights and interests of all parties involved.
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