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February 12, 2018TO:Members of the MAG Regional Council Executive CommitteeFROM:Mayor Jackie Deck, City of Buckeye, ChairSUBJECT:TELEPHONE CONFERENCE CALL MEETING NOTIFICATION AND TRANSMITTAL OF TENTATIVE

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How to fill out transmittal of tentative agenda

01

Start by creating a heading at the top of the transmittal form with the name of the organization, date, and the title 'Transmittal of Tentative Agenda'.

02

Include the name and contact information of the person or committee who is responsible for submitting the tentative agenda.

03

Clearly state the purpose of the transmittal and the anticipated use of the agenda.

04

Create a table or list format to outline the tentative agenda. Include the date, time, and location of each agenda item or meeting.

05

Provide a brief description or summary of each agenda item and its importance.

06

Include any additional instructions or information that may be necessary for the recipient to understand and review the tentative agenda.

07

End the transmittal with the name and contact information of the person submitting the document, along with any attachments or supporting documents.

08

Review the transmittal for accuracy and completeness before sending it to the intended recipients.

Who needs transmittal of tentative agenda?

01

Transmittal of tentative agenda is needed by organizations or committees responsible for conducting meetings or group discussions.

02

It is required by anyone who wishes to inform the recipients about the details of a meeting agenda in advance

03

The transmittal ensures that all participants are aware of the agenda items, their timings, and the purpose of the meeting.

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