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Hawaii Department of Human Services Civil Rights Overview Part I Awareness and Tools Part II Language Access/National Origin Part III Bias free Language and Risky Behaviors Part IV Reasonable Accommodation

How to fill out reasonable accommodation

How to fill out a reasonable accommodation:

1. Start by identifying the need for a reasonable accommodation. This could be due to a disability, medical condition, or religious beliefs that may require certain adjustments or modifications in the workplace or living environment.
2. Contact the appropriate party or department responsible for handling reasonable accommodation requests. This could be your employer, human resources department, or a housing authority, depending on the context of your request.
3. Obtain the reasonable accommodation form or application from the designated party. This form will usually outline the necessary information you need to provide and may require supporting documentation such as medical records or religious documentation.
4. Carefully read and understand the form or application. Make sure you are aware of any deadlines, specific instructions, or additional documentation that may be required.
5. Provide accurate and detailed information regarding your situation. This may include explaining the nature of your disability, medical condition, or religious beliefs, and how they impact your ability to perform certain tasks or fulfill specific requirements.
6. Attach any necessary supporting documentation as required. This may include medical records, doctor's notes, or any other relevant documentation that supports your need for a reasonable accommodation.
7. Be clear and specific about the accommodations you are seeking. Describe the specific adjustments or modifications that would enable you to perform your job or carry out your responsibilities effectively.
8. If applicable, propose alternative accommodations if your initial request cannot be fulfilled. This demonstrates flexibility and a willingness to find workable solutions.
9. Submit the completed reasonable accommodation form or application within the designated time frame. Keep a copy for your records, and ensure you meet any additional requirements such as delivering it in person or emailing it to the appropriate party.

Who needs reasonable accommodation:

1. Individuals with disabilities who require adjustments or modifications in the workplace, such as accessible facilities, assistive technology, flexible schedules, or modified job duties.
2. Individuals with medical conditions that may require workplace adjustments, such as modified workstations, temperature control, ergonomic equipment, or frequent breaks.
3. Individuals with religious beliefs that may require accommodations, such as time off for religious observances, modifications to dress code policies, or adjustments to work schedules.

It is important to note that reasonable accommodation is a legal requirement under various legislations, including the Americans with Disabilities Act (ADA) in the United States. As such, employers, housing providers, and other entities must provide reasonable accommodations to qualified individuals to ensure equal opportunities and accessibility.

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What is reasonable accommodation?

Reasonable accommodation refers to modifications or adjustments to a job, work environment, or the way things are usually done that allows an individual with a disability to perform their job.

Who is required to file reasonable accommodation?

Employers are required to file reasonable accommodation for employees with disabilities.

How to fill out reasonable accommodation?

To fill out reasonable accommodation, employers can start by engaging in an interactive process with the employee to determine the necessary accommodations.

What is the purpose of reasonable accommodation?

The purpose of reasonable accommodation is to ensure that individuals with disabilities have equal opportunities in the workplace.

What information must be reported on reasonable accommodation?

Information such as the employee's disability, requested accommodations, and any relevant medical documentation must be reported on reasonable accommodation.