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EASTERN KENTUCKY UNIVERSITY DIVISION OF PURCHASES REQUEST FOR BID ATTENTION: This is Not an Order. Read All Instructions, Terms, And Conditions Carefully.DATE:COMMODITY/ PURCHASING Cisco Switches07/18/18 INVITATION
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How to fill out general purchasing department of

01
Start by gathering all the necessary information about the items or services you need to purchase.
02
Create a requisition form or purchase order to document the details of your purchase request.
03
Specify the quantity, specifications, and any specific requirements for each item or service.
04
Research potential suppliers or vendors that can provide the items or services you need.
05
Request quotations or proposals from the selected suppliers.
06
Evaluate the quotations and compare them based on price, quality, delivery time, and other relevant factors.
07
Negotiate the terms and conditions, including the price and payment terms, with the chosen supplier.
08
Prepare a purchase agreement or contract to formalize the purchasing arrangement.
09
Obtain any necessary approvals from management or stakeholders before moving forward with the purchase.
10
Make the actual purchase by issuing a purchase order or releasing the necessary funds.
11
Keep track of the delivery schedule and ensure that the items or services are received as agreed.
12
Review the received items or services to ensure they meet the specified requirements.
13
Process the necessary paperwork, such as receiving reports and invoices, to complete the purchase transaction.
14
Maintain accurate records of all purchasing activities for future reference or audit purposes.
15
Continuously evaluate and improve the purchasing process to optimize efficiency and cost-effectiveness.

Who needs general purchasing department of?

01
Any organization or business that regularly procures goods or services can benefit from having a general purchasing department.
02
This can include manufacturing companies, retailers, service providers, government agencies, educational institutions, and nonprofit organizations.
03
The general purchasing department is responsible for ensuring timely and cost-effective procurement of the required items or services.
04
It helps streamline the purchasing process, maintain supplier relationships, negotiate favorable terms, and ensure compliance with purchasing policies and regulations.
05
Having a dedicated purchasing department can also help reduce costs, improve inventory management, and ensure the availability of necessary resources to support business operations.

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