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Matters from Staff Agenda Item #5Board of County Commissioners Staff Report Meeting Date: January 8, 2019, Submitting Dept.: Facilities MaintenancePresenter: Paul Cote Subject: Janitorial Services

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How to fill out janitorial services contract renewal

01

Review the existing janitorial services contract to understand the terms and conditions that need to be renewed.

02

Communicate with the client or the janitorial service provider to discuss the renewal process.

03

Identify any necessary updates or changes to the contract and negotiate them with the other party.

04

Prepare a renewal agreement that includes all the agreed-upon terms, such as the duration of the contract, services to be provided, payment terms, and any other relevant details.

05

Have both parties review and sign the renewal agreement.

06

Keep a copy of the signed renewal agreement and ensure that both parties have a copy for reference.

07

Set reminders for future contract renewals to avoid any lapse in service.

08

Monitor the performance of the janitorial services throughout the renewed contract and address any concerns or issues that arise.

09

If necessary, repeat the renewal process again before the current contract ends.

Who needs janitorial services contract renewal?

01

Businesses or organizations that have an existing janitorial services contract that is expiring or nearing its expiration date.

02

Property owners or managers who want to ensure the continuation of janitorial services for their premises.

03

Individuals or companies who want to maintain a clean and well-maintained environment by securing a long-term janitorial services contract.

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What is janitorial services contract renewal?

Janitorial services contract renewal is the process of extending or renegotiating an existing contract for cleaning services.

Who is required to file janitorial services contract renewal?

The party responsible for managing the janitorial services contract, such as the building owner or facilities manager, is required to file the renewal.

How to fill out janitorial services contract renewal?

To fill out a janitorial services contract renewal, the responsible party should provide updated information about the cleaning services required and negotiate any changes to the existing contract.

What is the purpose of janitorial services contract renewal?

The purpose of janitorial services contract renewal is to ensure that cleaning services continue to meet the needs of the property and to maintain a mutually beneficial relationship between the service provider and the client.

What information must be reported on janitorial services contract renewal?

Information such as cleaning schedules, services provided, pricing, and any special requirements should be reported on the janitorial services contract renewal.

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