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CENTRAL WASHINGTON UNIVERSITY DIRECTOR OF FINANCE/ACCOUNTING OFFICE FINANCIAL MANAGEMENT SYSTEM (FMS)PETTY CASH REIMBURSEMENT/RECEIPT I. REQUEST FOR REIMBURSEMENT: TO:FROM: PETTY CASH STATIONDEPARTMENTITEM

How to fill out petty cash and change

How to fill out petty cash and change

1. To fill out petty cash and change, follow these steps:
2. Ensure that you have the necessary petty cash and change funds available.
3. Prepare a petty cash and change form, which includes fields for date, amount, purpose, and any other necessary details.
4. Document the initial balance of the petty cash and change funds.
5. Whenever a transaction involving petty cash or change occurs, record the date, amount spent/received, purpose, and any other relevant information on the form.
6. Subtract the amount spent from the initial petty cash and change balance to calculate the remaining balance.
7. Maintain proper documentation for all receipts and supporting documents related to petty cash and change transactions.
8. Periodically reconcile the petty cash and change balance with the recorded transactions to ensure accuracy.
9. Whenever the petty cash and change funds need to be replenished, submit a request following the established procedures in your organization.
10. Once the request is approved, add the approved funds to the petty cash and change balance.
11. Continue recording transactions and maintaining proper documentation until the next reconciliation or replenishment is required.

Who needs petty cash and change?

1. Petty cash and change are typically needed by businesses or organizations that deal with small, day-to-day cash transactions.
2. This can include retail stores, restaurants, small businesses, events or conferences, and any other setting where cash needs to be exchanged frequently.
3. Having petty cash and change available can facilitate quick transactions and make it easier to provide change to customers.
4. It also helps in situations where electronic payment methods may not be feasible or preferred.

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What is petty cash and change?

Petty cash and change are small amounts of cash kept on hand for day-to-day expenses.

Who is required to file petty cash and change?

Any individual or organization that handles cash transactions may be required to file petty cash and change.

How to fill out petty cash and change?

Petty cash and change can be filled out by recording the amount of cash on hand and any expenditures made from it.

What is the purpose of petty cash and change?

The purpose of petty cash and change is to provide a convenient and quick way to pay for small expenses.

What information must be reported on petty cash and change?

The information reported on petty cash and change typically includes the date, amount, purpose, and recipient of the cash transaction.