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RFP No. 283150460
Attachment No. 4BILLING INSTRUCTIONS
SUBSTANCE ABUSE AND MENTAL HEALTH SERVICES ADMINISTRATION
DIVISION OF CONTRACTS MANAGEMENT
Guide for Preparing Vouchers Under
CostReimbursement
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How to fill out cost-reimbursement type contracts

How to fill out cost-reimbursement type contracts
01
Obtain the necessary contract documents, including the cost-reimbursement type contract template.
02
Review the contract documents thoroughly, paying close attention to the terms and conditions.
03
Identify the scope of work and deliverables that need to be provided under the contract.
04
Determine the estimated costs associated with the project and the reimbursement mechanism.
05
Prepare a detailed cost breakdown, including direct costs, indirect costs, and any additional costs.
06
Fill out the cost-reimbursement type contract form, entering all relevant information accurately.
07
Clearly define the payment terms and schedule in the contract, including any cost limitations or allowable expenses.
08
Review the completed contract form for accuracy and completeness before submission.
09
Submit the filled-out contract form to the relevant contracting authority or organization.
10
Maintain proper documentation and records throughout the contract period for audit and reimbursement purposes.
Who needs cost-reimbursement type contracts?
01
Organizations or individuals involved in projects with uncertain or changing requirements.
02
Government agencies conducting research and development projects.
03
Contractors providing highly specialized or unique services.
04
Projects where the scope of work or deliverables cannot be precisely determined in advance.
05
Contracts that involve a high-level of risk or uncertainty.
06
Projects with a need for flexibility in terms of budget and costs.
07
Government agencies or organizations dealing with complex or large-scale projects.
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What is cost-reimbursement type contracts?
Cost-reimbursement type contracts are contracts where the contractor is reimbursed for allowable costs incurred during the performance of the contract, plus a fee.
Who is required to file cost-reimbursement type contracts?
Government agencies and contractors who enter into cost-reimbursement type contracts are required to file them.
How to fill out cost-reimbursement type contracts?
Cost-reimbursement type contracts must be filled out accurately and completely, including all relevant cost information and contract terms.
What is the purpose of cost-reimbursement type contracts?
The purpose of cost-reimbursement type contracts is to provide flexibility to the contractor to recover costs incurred during the performance of the contract.
What information must be reported on cost-reimbursement type contracts?
Cost-reimbursement type contracts must report all allowable costs incurred, as well as any fee or profit earned by the contractor.
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