Get the free Request for Quotation - CivicInfo BC

Request for Quotation 2017RFQ13 UV Lamps, Sleeves and Ballasts Date Issued: May 3, 2017, The City invites your company to provide a price quotation for UV lamps, sleeves and ballasts as outlined in

How to fill out request for quotation

How to fill out request for quotation

1. Start by gathering all the necessary information about the products or services you need to procure.
2. Create a document template for the request for quotation (RFQ). Include sections for the company name, contact details, description of the products or services, quantity required, delivery date, and any other relevant information.
3. Specify the deadline for suppliers to submit their quotations.
4. Identify potential suppliers and send them the RFQ document.
5. Make sure to provide clear instructions on how to submit quotations, whether it's through email, a procurement portal, or a physical address.
6. Review the quotations received from suppliers and evaluate them based on factors like price, quality, delivery time, and supplier reputation.
7. Select the most suitable supplier and notify them of your decision.
8. Negotiate the final terms and conditions with the chosen supplier, if necessary.
9. Prepare a purchase order based on the agreed quotation and send it to the supplier.
10. Keep records of the RFQ process for future reference and auditing purposes.

Who needs request for quotation?

1. Request for quotation is needed by individuals or organizations that are looking to procure products or services from suppliers.
2. It is common in business and procurement processes to use RFQs to invite suppliers to provide competitive pricing and detailed information about their offerings.
3. Various industries, such as manufacturing, construction, IT, and retail, often use RFQs to streamline the procurement process and ensure fair competition among suppliers.

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What is request for quotation?

Request for quotation (RFQ) is a document used in procurement to solicit competitive bids or quotes from potential suppliers for goods or services.

Who is required to file request for quotation?

The procurement department or purchasing team within a company is typically responsible for filing a request for quotation.

How to fill out request for quotation?

To fill out a request for quotation, include details about the desired goods or services, quantity needed, delivery requirements, and any other specifications or terms that suppliers need to know.

What is the purpose of request for quotation?

The purpose of a request for quotation is to gather pricing information from potential suppliers in order to make informed purchasing decisions.

What information must be reported on request for quotation?

Information such as product or service specifications, quantity needed, delivery requirements, pricing, terms and conditions, and contact information should be reported on a request for quotation.