Get the free Proxy Voting Form - hito.org.nz

Proxy Voting Form This form allows Employer Members to exercise their votes at the HIT AGM by appointing a Proxy to attend the meeting on their behalf. Only Employer Members may appoint a Proxy and

How to fill out proxy voting form

How to fill out proxy voting form

1. To fill out a proxy voting form, follow these steps:
2. Read the instructions: Start by carefully reading the instructions provided with the form. This will guide you on how to properly complete the form.
3. Identify the meeting: Enter the details of the meeting for which you are appointing a proxy voter. This includes the date, time, and location of the meeting.
4. Choose a proxy voter: Indicate the person you wish to appoint as your proxy voter. Provide their name, contact details, and any other required information.
5. Specify voting instructions: Clearly state your voting instructions to the proxy voter. This may include how to vote on specific resolutions or issues.
6. Sign and date the form: Put your signature and the date on the proxy voting form to validate it.
7. Submit the form: Follow the submission guidelines provided with the form to ensure it reaches the appropriate authority on time.
8. Once you have completed these steps, your proxy voting form will be ready to be used.
9. Note: It is recommended to double-check the form and ensure all required fields are filled accurately before submission.

Who needs proxy voting form?

1. Proxy voting forms are typically needed by shareholders or members of an organization who are unable to attend a meeting in person but still want their vote to be counted.
2. These individuals might have conflicting commitments, geographical constraints, or other reasons preventing them from personally attending the meeting.
3. By appointing a proxy voter through the proxy voting form, they can authorize someone else to vote on their behalf.

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