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University Purchasing Sole Source Justification RESET FORMAT: ADDITIONAL INFORMATIONREQUISITION NO: DEPARTMENT: CONTACT: (Individual best able to answer questions with regard to the product and/or

How to fill out university purchasing sole source

How to fill out university purchasing sole source

1. Start by gathering any necessary information or documentation required for the sole source justification.
2. Begin by clearly stating the need for the product or service that is being requested.
3. Provide a detailed explanation of why the product or service can only be obtained from a specific vendor or supplier.
4. Include any supporting evidence or research that demonstrates the uniqueness or specialized nature of the product or service.
5. Specify any potential alternatives that were considered and explain why they were not suitable.
6. Ensure that all relevant parties, such as department heads or procurement officers, review and approve the sole source justification.
7. Submit the completed sole source justification along with any supporting documentation to the university purchasing department for review and processing.
8. Follow up with the purchasing department to ensure that the request is being handled appropriately and in a timely manner.
9. Keep a copy of the sole source justification for your own records.

Who needs university purchasing sole source?

1. University purchasing sole source is needed by universities or educational institutions when they require a specific product or service that can only be obtained from a single vendor or supplier.
2. This could include specialized equipment, unique software programs, or services that are exclusive to a particular provider.
3. By using the sole source justification process, universities can ensure that they are able to obtain the necessary goods or services in a streamlined and efficient manner, while still adhering to procurement regulations.

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What is university purchasing sole source?

University purchasing sole source is a procurement method where a specific product or service is only available from one vendor.

Who is required to file university purchasing sole source?

Anyone involved in the procurement process at the university may be required to file university purchasing sole source.

How to fill out university purchasing sole source?

University purchasing sole source forms can typically be filled out online or submitted in person to the appropriate department.

What is the purpose of university purchasing sole source?

The purpose of university purchasing sole source is to provide a streamlined process for purchasing items that are only available from one source.

What information must be reported on university purchasing sole source?

Information such as the vendor name, product or service description, justification for sole source, and cost should be reported on university purchasing sole source forms.