Get the free State University Procurement Card Policy and Guidelines - SUNY
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PURCHASING CARD
PROCEDURESAccounting and Financial Services
and Procurement Services June, 2018Murray State University
Purchasing Card Procedures
Table of Contents
PURPOSE...................................................................................................................................................................................
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How to fill out state university procurement card
How to fill out state university procurement card
01
To fill out the state university procurement card, follow these steps:
02
Obtain the procurement card application form from the state university's procurement department.
03
Fill in your personal information, including your name, contact details, and department affiliation.
04
Provide necessary documentation, such as a copy of your university ID or proof of employment.
05
Indicate the spending limit required for the procurement card.
06
Specify the types of purchases that will be made using the card.
07
Submit the completed application form to the procurement department.
08
Wait for the approval process to be completed.
09
Once approved, attend any necessary training sessions on proper utilization of the procurement card.
10
Activate the procurement card as instructed by the procurement department.
11
Start using the state university procurement card for authorized purchases within the defined spending limit.
Who needs state university procurement card?
01
Various individuals within the state university may need a procurement card:
02
- Faculty members who frequently make authorized purchases for research, teaching materials, or other academic needs.
03
- Administrative staff who handle purchasing activities for different university departments.
04
- Student organizations or clubs that require the card for organizational expenses.
05
- Department heads responsible for overseeing departmental budgets and allocations.
06
- Approved contractors or vendors who have been granted access to the procurement card system for specific projects.
07
Ultimately, anyone authorized to make purchases on behalf of the state university can benefit from having a procurement card.
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What is state university procurement card?
The state university procurement card is a credit card issued to employees to make small purchases on behalf of the university.
Who is required to file state university procurement card?
All university employees who have been issued a procurement card are required to file it.
How to fill out state university procurement card?
The procurement card should be filled out with details of the purchase, including vendor information, amount spent, and business purpose.
What is the purpose of state university procurement card?
The purpose of the state university procurement card is to streamline the purchasing process for small, everyday items.
What information must be reported on state university procurement card?
Information such as vendor name, date of purchase, amount spent, and business purpose must be reported on the state university procurement card.
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