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ACN 112 546 700 NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY STATEMENT AND PROXY FORM Annual General Meeting to be held at The Celtic Club, 48 ORD Street, West Perth, Western Australia on 14 October

How to fill out notice of annual general

To fill out a notice of annual general, follow these steps:

1. Include the date: Begin by writing the date on the top left corner of the notice. This will indicate the day the notice is being issued.
2. Add the company's name and logo: Below the date, include the name of the company and its logo (if applicable). This will help identify the organization issuing the notice.
3. State the purpose: Clearly indicate that the purpose of the notice is to announce the annual general meeting. You can use a bold or underlined heading, such as "Notice of Annual General Meeting."
4. Mention the date, time, and venue: Provide specific details regarding the date, time, and venue of the annual general meeting. Include the day of the week, the exact time the meeting will commence, and the location where it will be held.
5. Outline the agenda: Present a structured agenda for the meeting, listing the items that will be discussed or voted upon. You can use bullet points or numbered lists to clearly indicate each agenda item.
6. Specify the requirements for attendance: Include any specific requirements for attending the annual general meeting. For example, if only shareholders or members are allowed to participate, clearly state this in the notice.
7. Mention proxy voting: If proxy voting is allowed, explain the procedure for appointing a proxy and provide the necessary forms or instructions. This will enable those unable to attend the meeting to still have their vote counted.
8. Provide contact information: Include the contact details of the person or department that attendees can get in touch with for any inquiries or further information. This can be an email address, phone number, or both.
9. Make it visually appealing: Ensure that the notice is well-designed and easy to read. Use a clear font, appropriate font size, and sufficient spacing. You can also incorporate the company's color scheme or branding to make it visually appealing.

Who needs a notice of annual general?

A notice of annual general is required for several parties involved in the company:

1. Shareholders or Members: The notice serves as an official communication to shareholders or members of the organization, informing them about the annual general meeting and its various details. It allows them to actively participate in decision-making processes.
2. Board of Directors: Directors need the notice to inform them of their obligations to attend the annual general meeting. It provides them with an overview of the meeting's agenda and allows them to prepare any necessary reports or presentations.
3. Company Secretary: The notice is essential for the company secretary, who is responsible for organizing and coordinating the annual general meeting. It helps ensure that all relevant parties are aware of the meeting and can make the necessary arrangements.

In summary, a well-filled notice of annual general is necessary to effectively communicate the details of the annual general meeting to shareholders, board members, and the company secretary.

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What is notice of annual general?

It is a formal notification sent to stakeholders informing them of an upcoming annual general meeting.

Who is required to file notice of annual general?

All companies are required to file notice of annual general as part of their corporate compliance obligations.

How to fill out notice of annual general?

Notice of annual general can be filled out electronically or in paper form as per the guidelines provided by the regulatory authorities.

What is the purpose of notice of annual general?

The purpose of notice of annual general is to inform shareholders and stakeholders about the date, time, and agenda of the annual general meeting.

What information must be reported on notice of annual general?

The notice of annual general must include details about the date, time, location, agenda items, and voting procedures for the annual general meeting.