Get the free Vendor, Invoice Audit Report (AP135)

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How to fill out vendor invoice audit report

How to fill out vendor invoice audit report

1. To fill out the vendor invoice audit report, follow these steps:
2. Start by gathering all necessary information, including the vendor's invoice, purchase order, delivery receipts, and any other supporting documents.
3. Verify that the information on the invoice matches the details on the purchase order and delivery receipts. Check for any discrepancies or errors.
4. Calculate the total amount due on the invoice, including any applicable taxes or discounts.
5. Review the items or services listed on the invoice and ensure that they were received or provided as agreed upon.
6. Cross-reference the invoice with any contractual agreements or pricing terms to ensure accuracy.
7. Document any discrepancies or issues you find during the audit process.
8. If necessary, communicate with the vendor to resolve any discrepancies or obtain clarification on the invoice.
9. Once you have verified and validated the invoice, prepare a report summarizing your findings, including any adjustments made to the invoice.
10. Ensure that the report is clear, concise, and includes all relevant details and supporting documentation.
11. Obtain necessary approvals and file the report for record-keeping purposes.

Who needs vendor invoice audit report?

1. Various stakeholders may need the vendor invoice audit report, including:
2. - Accounts payable department: To ensure accurate payment of invoices and proper financial record-keeping.
3. - Finance or procurement department: To monitor vendor performance, maintain transparency, and identify cost-saving opportunities.
4. - Auditors or compliance team: To assess the effectiveness of internal controls and ensure compliance with financial regulations.
5. - Management or executives: To have visibility into vendor expenses and make informed decisions regarding vendor relationships and contracts.

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