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APPENDIX E AGENCY COORDINATION Summary of Agency Coordination Agency Correspondence to Agency Date Description Agency Response Date Description USES 10/15/2010 Initial scoping letter to USES — TWD

How to fill out appendix e agency coordination

How to fill out appendix e agency coordination:

1. Start by reviewing the instructions for completing appendix e in the agency coordination template.
2. Identify the agencies or organizations that you need to coordinate with for your project or initiative. This could include government agencies, non-profit organizations, or community groups.
3. Gather all the necessary contact information for each agency or organization, including names, phone numbers, email addresses, and physical addresses.
4. Determine the purpose of the agency coordination. Are you seeking input, collaboration, or simply informing the agency about your project?
5. Create a timeline for the agency coordination process. Set deadlines for reaching out to each agency, scheduling meetings or phone calls, and providing updates or progress reports.
6. Develop a communication plan for coordinating with the agencies. Determine the most efficient and effective methods of communication, whether it's through email, phone calls, in-person meetings, or a combination of these.
7. Draft a clear and concise message for each agency, explaining the purpose of the coordination and how it aligns with their interests or goals. Include any supporting documents, such as project plans or proposals, if necessary.
8. Reach out to each agency individually. Use the contact information gathered earlier to send your message and request a time to discuss the coordination further.
9. Follow up with the agencies as needed. Be responsive to their questions, concerns, or suggestions, and be flexible in adjusting your plans if necessary.
10. Document all interactions and agreements with the agencies in the appendix e template. Include dates, key points discussed, and any action items or next steps.
11. Once the agency coordination is complete, review and finalize the appendix e form. Ensure that all required information is provided and that it accurately reflects the coordination efforts undertaken.
12. Obtain any necessary signatures or approvals for the completed appendix e form before submitting it according to your organization's procedures or requirements.

Who needs appendix e agency coordination:

1. Government agencies undertaking projects or initiatives that require coordination with other agencies or organizations.
2. Non-profit organizations collaborating with multiple stakeholders for their programs or services.
3. Community groups working on community development, advocacy, or public service projects that involve coordination with various agencies or organizations.

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